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Legal Executive Assistant Job Description



Here are a few sample legal executive assistant job descriptions:

Employment Law Legal Executive Assistant 

The candidate should have 5+ years of experience, with a professional and mature attitude and demeanour as well as experience working with a senior level partner. Must have knowledge of wrongful dismissal, human rights, Employment Standards and Canada Labor Code issues, contract drafting and review, workers compensation, occupational health and safety, cross-border labor law, privacy and Human Resource consulting.

Legal Executive Assistant

The candidate must have 5+ years of experience as an Executive Assistant to a managing partner or chairperson of a large law firm. Litigation experience is highly preferred. Responsibilities will include to Organizing and maintaining electronic and paper client files and keeping filing up-to-date; entering multiple attorneys time; providing coverage to other attorneys.

Legal Executive Assistant

The candidate will entail legal assistance in Corporate, Commercial and Residential Real Estate, as well as some Executive Assistant duties. Will assist with residential mortgages and commercial real estate leasing (shopping centers in particular) and lease-related documentation. Draft reports. Handle Share and Asset purchases and provide ongoing support for investor registrations. Assist with documentation for Limited Partnerships. Respond to client inquires and requests. Manage calendar, deadlines and follow-up dates. Manage docketing and prepare client accounts. Other duties from time to time as requested. Should have 5+ years of experience in supporting a senior partner. Familiarity with Wills and Estate matters is strong asset. Proficiency in PC Law and MS Office (Outlook, Word, Excel), Teraview, and basic bookkeeping skills are required.

Competition Legal Executive Assistant 

The candidate will prepare correspondence and legal documents. Will review and track all incoming/outgoing electronic correspondence. Coordinate travel, speaking engagements, conference calls and meetings. Open, close, and maintain files and liaise with clients and other lawyers on file progress. Manage and track CPD accreditation. Handle administrative duties with respect to accounting, docketing and billing. Should have 3+ years of experience in a larger firm setting. Strong MS Office skills (Word, Outlook, Excel, and PowerPoint) are required.

Legal Executive Assistant - Litigation

The candidate will be responsible for providing specialized administrative support and secretarial assistance to assigned attorneys/legal personnel pertaining to all aspects of Litigation. Assignment involves multi-tasking complex document production with heavy administrative functions and client contact requiring a high degree of executive secretarial and technical skills. Generate, prepare, and organize documentation and forms requisite to the litigation practice area, such as briefs, subpoenas, motions, notices, orders, interrogatories, tables of authority, extensions of time, etc. Oversee and coordinate filings with Docket through return of stamped copies from the court. Maintain knowledge of electronic court filing procedures. Ensure all pertinent dates are docketed. Index all pleadings. Date stamp incoming mail, pleadings, deposition notices, etc. ensuring documentation with deadlines are docketed and calendared. Assist with trial preparation, depositions, and other litigation-related responsibilities. Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda, and other legal documents from draft or dictated text utilizing MS Word. Proofread all documents for accuracy and completeness. Compose correspondence when appropriate. Manage and maintain calendar (utilizing calendar software, if applicable) and assist in meeting deadlines. Schedule appointments and meetings, schedule court reporters for depositions, arrange for conference rooms, and communicate information to all respective parties. Input attorney/legal personnel's time utilizing the firm's time entry software on a daily basis. Open new client matters and request conflict of interest checks. Generate new files and maintain client, chron, and general files assuring that filing is kept current. Prepare files to be closed utilizing proper records storage procedures. Conduct periodic review of inactive files for possible storage of files. Maintain up-to-date listing of client/matter names and numbers for each attorney/legal personnel. Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings. Maintain knowledge of Firm operating procedures, departments, and support areas. On a monthly basis, if applicable, prepare expense reports for each attorney/legal personnel. Submit to accounting for processing. Prepare and keep current desk instructions with respect to each assigned attorney/legal personnel. If applicable, prepare and process client billing utilizing Firm billing software. Review/edit/prepare and proofread prebills and invoices; assure client billing is sent out accurately and timely.

The candidate should have high school diploma or equivalent and 7+ years of progressive legal secretarial experience or an equivalent combination of education and experience. Prior experience in the Litigation practice area with applicable knowledge of court filings desired. Computer proficient with experience and working knowledge of MS Word required. Ability to work with complex, heavily coded documents and produce documents from transcription is required. Working knowledge of Outlook, Excel, HotDocs, LegalKEY, Adobe Reader, and PowerPoint preferred. Keyboarding skills of 65 wpm desired. Familiarity with electronic court filing procedures an asset. Should have ability to compile and analyze data and furnish information in report format, written correspondence, email, or verbally. Must have analytical and technical skills requiring an aptitude for detail, precision, and logic in order to perform essential administrative/clerical functions and utilize firm software. 

Legal Executive Assistant

The candidate should have 7 years experience in the legal field supporting partner in charge or managing partner level. Intense administrative responsibilities, heavy scheduling of all appointments and meetings, client contact, preparation for board meetings internal and external and client meetings, itineraries, travel and community activities. Must be assertive and confident with a proactive work style attuned to schedules and preparing files in advance of meetings. Exceptional secretarial skills, typing 65+ wpm, drafting, and proofreading skills are needed.

Legal Executive Assistant

The candidate will provide administrative support to attorneys and paralegals and the legal department. Will be answerable for maintaining electronic filling systems, updating reference materials and coordinating meetings by the use of Microsoft outlook. Make power point presentations, maintain case costs by verifying outstanding balances with attorney and providers, and to help develop cases by maintaining contact with people involved the case. Enhance attorney effectiveness by developing case information, evidence, and settlement options; tracking cases; supporting attorney's trial procedures. Should have 1-3 years of related experience. Must have Bachelor's degree.

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