Contract Specialist Job Description

United States

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'A contract specialist refers to working with an organization in their relationship to those providing materials or labor. Thus it is a business position requiring a shrewd sense of how to maximize profits and minimize costs for the agency. Naturally the contract specialist must understand how contracts are drafted, and he or she oversees how they are carried out and whether every party is compliant. The position typically requires a bachelor's degree, preferably with an emphasis on business. Contract specialists often work with manufacturing companies, or, on the other hand, with the federal government. Pay can range from an initial $60,980 upwards to $106,090 for purchasing managers.

Here are a few sample contract specialist job descriptions:

Contract Specialist, Clinical Research

Duties: Provide Investigator contract/grant services to our customers. Facilitates the preparation, negotiation and execution of contractual agreements. Responsible for initiating, developing, reviewing and routing of research-related contracts and documents. Maintains records of contract activity for benchmark purposes and works to improve office efficiencies. Collaborates with legal affairs, investigators, staff and sponsors. Facilitates the preparation, negotiation and execution of contractual agreements with pharmaceutical, biotechnology, medical device and technology companies. Coordinates efforts (both internal and external) to help ensure that contractual agreements in place are clear, fair and legally binding.

Qualifications: Associates Degree in Paralegal Studies, Legal Assistant, or related field and a 5+ years' relevant experience or certificate in paralegal studies and 5| years relevant experience. Requires the highest level of confidentiality of highly confidential and sensitive information related to research, innovation, personnel and legal matters pertaining to the Hospital. Must have strong computer and database management skills and a proficient use of the English language and excellent interpersonal skills necessary to interact and maintain relationships with investigators, sponsors, outside legal counsel, leadership and staff members.

Contract Specialist

The candidate should have proven ability to review corporate contracts. Identify, review, examine, monitor & coordinate various contracts previously arranged or company-standard contracts. Utilize Coupa Contract Management System. Creates, examines and monitors contractual agreements between the organization that he or she works for and. Review fixed bid contracts with clear and actionable SLA's and deliverables. Identify incorrect, inconsistent and incomplete data entries in the designated contract management system (and on assigned requests) on a continuous basis and make timely modifications to improve the quality of data in compliance with service levels. Interact with legal, procurement, and managers within the organization to ensure timely and accurate contract preparation and problem resolution. The following is a list of the contractual documents, tasks, and requirements that the IT/IS Contracts Specialist may be required to review & analyze: NDAs; Software License Agreements; Purchase Agreements; Reseller Agreements; License Renewals; Maintenance Renewals (Software and Hardware); Service Level Agreements; Services Agreement (ex: Services, Outsourcing, SAAS, Web Related, etc.); Statements of Work; Assignment and Assumption Agreements; Amendments; Schedules. Should have 2 years of contract management experience or 4 years as an accredited paralegal. Must have knowledge of contracts for IT products and services. Must have strong ability to organize assigned workload and multitask to deliver service at required service levels meeting customer service expectations.

Contract Specialist

The candidate will be responsible for the oversight and management of all corporate level business related agreements and contracts, including physician/allied health professional employment agreements and Medical Director agreements. The Contract Specialist communicates with Management and staff on requested information and proper documentation regarding contracts on a regular basis and expedites the review and execution of contracts. Collects, maintains, and distributes all documents. Maintains comprehensive filing system and computer database for all corporate level contracts and document management system for all corporate level documents. Responsible for the document retention of corporate level documents. An Associates degree in a related field or certification from accredited paralegal program is required. A paralegal certificate is also required. 8-10 years experience as a paralegal or a comparable position is required. This experience must include management of contract systems and independent preparation of both simple and complex legal documents, general correspondence, briefs and/or contracts. Experience in a healthcare environment and/or healthcare related contracts is preferred. Must have ability to coordinate work with other compliance department team members and to learn and utilize new database-type software programs; exceptional customer service skills, with a high level of professionalism and confidentiality appropriate for a large corporate environment; the ability to make decisions independently and in accordance with established policies; the ability to use initiative and judgment in carrying out tasks; strong multi-tasking skills, detail oriented with good organizational and retention skills. Should have the ability to communicate articulately and comprehend written and verbal communications.

Contract Specialist

The candidate will be responsible for the review of all Purchasing contract terms and conditions to ensure compliance with federal, state, legal, and organizational requirements. Collaborates with all levels of network personnel in order to understand and fulfill each department's contracting needs. Paralegal Certification and CMRP certification with AHRMM is preferred. Should have Associate degree and 3 years job-related experience. Must have background in contracting, legal terminology and contract review. Should have excellent organizational, coordination, communication, negotiation, flexibility and interpersonal skills. Experience in a professional healthcare contracting purchasing or supply chain environment including policies and procedures and applicable local, state and federal regulations is needed. Must have presentation and training skills. Should have ability to prepare reports, and provide technical advice. Database management, information research and records maintenance skills are needed. Must have knowledge and understanding of basic business law guidelines, and policies. Should have knowledge of Microsoft Software Suite.

Paralegal / Contract Specialist

The candidate must have 8+ years of experience with an established practice focused on Trusts and Estates, Corporate or Commercial law, good standing to the Connecticut bar and a transferable book of business.

In-House Contract Specialist/Negotiator

The candidate should be in-house contract specialist/negotiator and/or paralegal with contract negotiation experience. Must have 3+ years of experience with a law firm or in-house drafting and negotiating contracts, specifically NDAs. Strong academic credentials and a B.A. or B.S. degree required. Candidates with a JD degree (non-practicing) may also be considered.

Temporary Contract Specialist 

The candidate should have a college degree or equivalent on-the-job training. Recommended paralegal certificate or equivalent on-the-job training. 5+ year's hospital-related experience required. 5 year's paralegal experience preferred. 10 year's administrative experience required. Paralegal certification is preferred.'

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