Job Title: Legal Secretary - Litigation
Job Responsibilities:
- Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription.
- Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions, or other engagements.
- Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to law firm standards.
- Reads, sorts, and prints incoming mail and e-mails, distributing them as appropriate.
- Schedules appointments and meetings for attorneys.
- Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar.
- Maintains client files and chron files.
- Proficiently utilizes computer and transcription equipment to produce legal documents, correspondence, memoranda, and e-mails, as well as other office equipment such as photocopier, fax machine, and postage meter.
Other duties as needed:
- Arranges for travel for attorneys, including hotel, airline, and transportation.
- Assists in the preparation of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations.
- Performs all other duties as assigned.
Education and Experience:
- High School Diploma required.
- 5+ years of litigation legal secretary experience.
- Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda, and e-mail.
- Must have knowledge of MS Office Suite, which includes Word, Excel, and PowerPoint.
- Knowledge of document management systems such as IManage.
- Ability to type 70 wpm.
- Ability to organize and prioritize workflow for multiple attorneys.
- Interpersonal skills to communicate verbally, in writing, and by telephone in a professional manner with clients, attorneys, vendors, and staff.
- Ability to operate office equipment such as computer, transcription equipment, fax machine, and advanced functions on photocopiers.
Salary Information:
- Salary Range: $80k - $92k Annually
