Legal Staff Marketing in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Marketing in Chicago, IL

Legal Staff

Min 4 yrs required

No

Events Coordinator

Job Title: Events Coordinator

Job Responsibilities:
The Events Coordinator at the law firm is tasked with supporting and executing various firm events, which include seminars, conferences, webinars, and other special events. Under the guidance of the Practice Development Managers and senior members of the Events team, the coordinator's responsibilities encompass a range of duties:

- Support all event logistics as directed by senior team members
- Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
- Research and prepare recommendations for events, assisting with evaluating opportunities aligned with event goals and objectives
- Coordinate the delivery of all necessary items for events
- Collaborate within the department to produce seminar and special-event follow-up materials, such as final attendance reports and budget summaries
- Work with the CRM team to ensure that InTapp CRM reflects accurate event information and contact updates
- Create electronic invitation content and generate RSVP reports
- Develop event budgets and conduct cost comparisons for upcoming events
- Gather and compile all event materials, ensuring electronic distribution and printing
- Create and upload materials on the webinar platform
- Develop event webpages for public events
- Coordinate with the Communications team on event social media promotions
- Collaborate with Professional Development to produce and report CLE certificates for event attendees
- Apply for yearly HRCI certification for L&E events
- Independently manage various projects outside the scope of events, such as the holiday card program or promotions inventory for the department

Skills & Competencies:
The role demands strong attention to detail and the ability to multi-task while handling competing demands. Excellent verbal and written communication skills are crucial. The coordinator must work well under pressure with a professional and positive attitude, meeting strict deadlines. Flexibility to work additional hours, including early mornings and evenings, is necessary. The position requires a self-starter who can work independently with minimal supervision and manage numerous outside vendors with confident communication both on and off site.

Education and Experience Information:
Candidates should have a minimum of four years of experience in events/marketing within a law firm or professional services organization. A BA/BS in Marketing or a related field is required. Travel may be necessary for events held in other cities.

Computer Skills:
Proficiency in Microsoft Word and Excel is required, along with the ability to grasp new technologies. Familiarity with InTapp CRM is considered a plus.

Salary Information:
The compensation range for the Events Coordinator position is between $60,000 and $75,000 per year.

The law firm believes in recognizing and rewarding employee contributions with a comprehensive Total Rewards Package, which includes:

- Competitive Salary: Base salary commensurate with skills and experience
- Bonus Program: Discretionary annual bonus program
- Retirement Planning: Discretionary profit sharing and 401(k) matching
- Health and Wellness: Comprehensive health, dental, and vision plans, optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs
- Paid Time Off: Competitive package including vacation days, paid holidays, sick time, and personal days
- Professional Development: Opportunities for continuous learning and career growth through firm-provided training programs
- Employee Recognition: Anniversary and Praise Programs to celebrate achievements and milestones
- Work-Life Balance: Hybrid work model and family-friendly policies
- Additional Perks: Employee discount program, pre-tax commuter benefits, backup child & elder care, Employee Assistance Program (EAP), fitness center discounts, and more

Equal Employment Opportunity:
The law firm is an equal opportunity employer that values and encourages diversity. It solicits applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where the applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. The firm participates in E-verify.