Legal Staff Accounting/Finance in Boston, MA

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Law Firm

Boston, MA

Legal Staff Accounting/Finance in Boston, MA

Legal Staff

3-5 yrs required

No

Job Title: Sr. Billing Administrator

Job Responsibilities:

E-Billing Administration
- Assist the E-Billing Manager and E-Billing team with electronic on-boarding tasks including client matter setup and mapping, timekeeper entry and mapping, diversity submission as required, and rate updates/maintenance in various e-billing platforms used by law firm clients.
- Provide support to Billing Department team members with troubleshooting e-billing-related issues.
- Assist Billing Department team members with overflow e-billing invoice submission.

Invoice Preparation
- Order, prepare, and distribute pre-bills for assigned billing partners/accounts.
- Transmit electronic billing ("e-billing"), assess electronic billing processes and procedures, and implement system changes as necessary.
- Record and maintain accurate phase, task, and billing codes.
- Prepare, produce, and finalize invoices for assigned accounts.
- Assist with bill preparation for more sophisticated bills and/or on-demand requirements as available (both manual & electronic).
- Directly contact billing partners to resolve billing-related issues.
- Maintain and follow-up on available unallocated funds.
- Reprint posted invoices and provide copies, as necessary.
- Produce ad hoc reports as requested.
- Assist with billing overflow from other offices, as needed.
- Update billing addresses and payer information as needed.

Client/Attorney Requirements
- Coordinate special client billing requests with E-Billing Manager.
- Coordinate approval and implementation of special rate arrangements in collaboration with the Pricing and Project Management team and the Billing Compliance team.
- Respond in a timely manner to Client Accounting emails and help line calls.
- Assist with preparing client and/or attorney analyses as needed.
- Address revised invoice balances as client issues are surfaced.
- Prepare client audit reports.
- Maintain client/matter maintenance information in coordination with the Billing Compliance team.
- Collaborate with collection coordinators on accounts receivable issues.
- Interact with Conflicts Department for new matter openings and record maintenance in coordination with the Billing Compliance team.

Education and Experience Information:
- A minimum of 3-5 years’ experience working in a professional services environment, with a preference for law firm billing experience.
- Experience with financial/billing software packages and Finance/Accounting organizational operations, with Aderant Expert billing system experience preferred.
- Experience with electronic billing transmission on a variety of e-billing platforms, with eBillingHub experience preferred.
- Ability to adhere and apply billing department policies and procedures.
- Proficiency in MS Office; strong knowledge of Excel preferred.
- Proven ability to provide a high level of customer service in a fast-paced environment.
- Ability to handle a high volume of tasks while maintaining attention to detail and prioritizing as necessary.

Salary Information:
- The target salary range for this position varies by location and is commensurate with relevant experience:
- Boston: $72,900 - $109,400
- Los Angeles: $76,600 - $114,900
- New York: $76,600 - $114,900
- Philadelphia: $68,600 - $102,900
- San Francisco: $81,700 - $122,500
- Santa Monica: $76,600 - $114,900
- Silicon Valley: $81,700 - $122,500
- Washington DC: $72,900 - $109,400

Benefits and More:
- Flexible work arrangements and hybrid work schedule.
- Health, dental, and vision insurance.
- Life and disability insurance.
- Retirement & Savings Plan.
- Emergency back-up child and adult care.
- Paid vacation, sick time off, and holidays.
- Professional development and career advancement opportunities.
- Employee recognition and reward programs.
- Employee wellness and assistance programs.
- Employee discounts and perks.

Legal and Compliance Information:
- An arrest and conviction record will not automatically disqualify a qualified applicant from consideration, consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the SF Fair Chance Ordinance.
- Law firm is an equal opportunity employer, making employment decisions without unlawful discrimination based on legally protected statuses.
- Reasonable accommodations for the job application or interview process can be requested through the Benefits Department. Information provided will be confidential and used solely for accommodation purposes.

May 15, 2025
Mar 05, 2025
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