Legal Staff Accounting/Finance in Boston, MA

Law Firm

Boston, MA

Legal Staff Accounting/Finance in Boston, MA

Legal Staff

Min 5 yrs required

No

Senior Billing Coordinator

Job Title: Senior Billing Coordinator

Job Responsibilities:
The Senior Billing Coordinator (SBC) is tasked with managing both unbilled and billed inventories for a portfolio of high-revenue clients and lawyers. Key responsibilities include:

- Overseeing the billing process for a select group of high-profile lawyers and clients, ensuring a detailed understanding of applicable client terms, discount structures, and preferences of both lawyers and clients.
- Ensuring the entire billing process, from proformas to final billing, is executed accurately and promptly, adhering to law firm standards and client guidelines.
- Documenting, updating, and complying with client guidelines.
- Identifying and resolving e-billing issues swiftly, which includes addressing rejected invoices and collaborating with attorneys and their secretaries to obtain LEDES IDs.
- Managing unbilled inventory and revising billed invoices when necessary for the assigned group of lawyers and clients.
- Maintaining consistent and regular communication with Billing Responsible Lawyers (BRLs) regarding aged billed balances.
- Leveraging secretaries and Finance management to escalate problematic accounts.
- Making recommendations for the write-off of aged balances where appropriate.
- Ensuring partners achieve their billing incentives and the firm’s billing targets.
- Keeping matter arrangement coding current, including transactional codes and estimated bill dates.
- Clearing temporary matters and submitting write-offs over $10K for approval.
- Updating proforma statuses and finalizing invoices in accordance with firm processes.
- Clearing Bill on Account (BOA).
- Updating the Pricing team regarding any newly discovered alternative fee arrangements for review and disposition.
- Assisting with the application of unidentified cash receipts.
- Creating and maintaining documentation of procedures, deadlines, and other client and lawyer billing preferences.
- Reviewing new matter notification emails and ensuring matters in 3E are updated accordingly.
- Responding to information requests from lawyers, clients, and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables, and cash receipts.
- Supporting client and partner requests for timely and accurate accrual information.
- Performing other related duties as assigned.

Education and Experience Information:
- A Bachelor’s degree is preferred.
- A minimum of five years’ experience in a professional services environment using time and billing software such as Elite or Aderant.
- Strong analytical, critical thinking, and effective communication skills.
- Superior customer service skills.
- Demonstrated proficiency with MS Excel, including advanced features such as vlookup, pivot tables, and filters.
- Self-directed with a strong work ethic, capable of working independently with limited supervision.
- Ability to occasionally work outside of established business hours and adjust personal schedules to meet deadlines is required.

Salary Information:
The law firm offers a comprehensive Total Rewards package, which includes health and well-being benefits, personal and professional development, career growth opportunities, and a collegial and supportive culture. The anticipated pay range for the Senior Billing Coordinator role varies by location:

- Boston, Chicago, Washington, DC, Los Angeles: $70,500 - $107,550
- New York: $73,900 - $112,650
- Silicon Valley, San Francisco: $77,200 - $117,750

This role is eligible for a discretionary bonus based on performance. The actual offered rate will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

Working Conditions:
The position requires a hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is necessary for ongoing business continuity, professional development, and effective collaboration with colleagues and management.