Job Title: Legal Administrative Coordinator - Investment Management
Job Responsibilities:
The Legal Administrative Coordinator (LAC) at the law firm is responsible for a wide array of administrative, secretarial, and document processing support tasks to aid the Investment Management Practice Group. Key responsibilities include:
- Utilizing Task Delegation and Workflow Management software (BigHand) to manage assignments, communicate task status, and seek guidance when necessary.
- Assisting with word processing tasks including editing and proofreading correspondence, memorandums, reports, and other communications.
- Managing phone calls, taking messages, scheduling appointments, and coordinating meetings, including arranging audio and video conferences, reserving conference rooms, and organizing set-ups.
- Maintaining and updating attorney calendars, address books, and InterAction entries.
- Assisting with time entry.
- Processing new business intake, related forms, and correspondence.
- Handling expense reports and invoices, arranging check requests, and monitoring these processes to completion.
- Arranging travel, preparing itineraries, and maintaining attorney travel and desk profiles.
- Coordinating or assisting with the printing, scanning, and copying of documents, as well as sending them.
- Providing legal research, case support, and project assistance.
- Performing other administrative duties as assigned.
Education and Experience:
- A minimum of two (2) years of administrative support experience is required.
- A Bachelor’s degree is considered a plus.
- Previous experience in a law firm is required.
- Demonstrated proficiency in Microsoft Outlook, Word, Excel, Power Point, and Portable Document Format (PDF) software.
- Flexibility to work overtime is required.
Salary Information:
The text does not provide specific salary information for this position.
Additional Information:
The law firm emphasizes superior client service and collaboration, requiring the LAC to maintain an in-office presence three days per week, unless client demands or other approved accommodations necessitate otherwise.
Applicants are encouraged to apply online through the law firm's website. The law firm is committed to equal employment opportunity and reasonable accommodations for applicants with physical and/or mental disabilities. The firm practices inclusion and accepts applications from all qualified individuals regardless of race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other protected characteristic.
The firm also adheres to applicable Fair Chance Laws, considering qualified applicants with arrest and conviction records. For California applicants, the firm provides a California Consumer Privacy Act Privacy Notice, detailing the collection and use of personal information.
The employment relationship with the firm is "at-will," meaning either party can terminate the relationship at any time, with or without cause or notice, although reasonable notice is expected.
