Legal Staff Legal Secretary in Boston, MA

Law Firm

Boston, MA

Legal Staff Legal Secretary in Boston, MA

Legal Staff

Min 1 yrs required

No

Job Title: Legal Administrative Assistant - Investment Management

Job Responsibilities:

The Legal Administrative Assistant (LAA) in the Investment Management Practice Group at the law firm is responsible for a variety of administrative, secretarial, and document processing tasks. The position supports the practice group under the guidance of the Administrative Support Manager, emphasizing superior client service.

Key responsibilities include:
- Regular use of Task Delegation and Workflow Management software (BigHand) to manage assignments, communicate task status, and seek additional information or guidance as needed.
- Drafting engagement letters, routine correspondence, and memoranda, and updating recurring reports as assigned.
- Updating monthly charts for Associates and Advisors.
- Maintaining and updating eRoom/Clientsite, documenting in FileSite, and incorporating information into working plan documents.
- Answering phones, taking messages, assisting with time entry, scheduling appointments, and coordinating meetings, including arranging audio and video conferences and reserving conference rooms.
- Processing new business intake, related forms, and correspondence.
- Managing expense reports and invoices, arranging check requests, and monitoring through completion.
- Arranging travel and preparing itineraries, maintaining attorney travel and desk profiles.
- Coordinating or assisting with printing, scanning, copying of documents, and sending them as needed.
- Providing legal research, case support, and project assistance.
- Performing other administrative duties as assigned.

Education and Experience:

The ideal candidate for the Legal Administrative Assistant position should have the following qualifications:
- A Bachelor’s degree and at least one year of internship or professional experience are preferred.
- Experience in a professional services industry is considered a plus.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and PDF software, with the ability to adapt to new software programs.
- Strong organizational skills, attention to detail, and the ability to balance multiple tasks in a fast-paced environment.
- The ability to manage confidential information with discretion.
- Excellent written and verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a team.
- Ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment.
- Flexibility to work overtime when required.

Salary Information:

The text does not provide specific salary information for the Legal Administrative Assistant position.

Additional Information:

- The employment relationship with the law firm is on an "at-will" basis, meaning that the firm may modify the terms and conditions of employment at any time, and either the employee or the firm may end the relationship at any time, with or without cause and with or without advance notice, although reasonable notice would be expected.
- The law firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. The firm values inclusion and solicits applications from all qualified applicants regardless of race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
- Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, the law firm will consider for employment qualified applicants with arrest and conviction records.
- California applicants can refer to the firm's California Consumer Privacy Act Privacy Notice for Candidates, which explains the categories of personal information collected and the purposes for which such information is used.
- The law firm reasonably accommodates applicants and employees who need them to perform the essential functions of the job due to disability, religious belief, or other reasons protected by applicable law.

To apply, qualified candidates must visit the law firm's website and select "Careers" to submit their application.