Job Title: Assistant Managing Clerk
Job Responsibilities:
The Assistant Managing Clerk (AMC) will report to the Managing Clerk and is responsible for a variety of tasks that support litigation attorneys. Key responsibilities include:
- Electronic filing of documents in all state and federal courts.
- Reviewing documents for compliance with applicable rules before filing, both electronically and by hand.
- Researching and responding to procedural questions regarding court paper service and filing.
- Advising attorneys on Federal, State, and Local rules, procedures, and court-related guidelines.
- Maintaining the firm's general litigation calendar.
- Docketing and calendaring case information using the Compulaw docketing system, with a preference for experience in California state and federal courts.
- Computing future calendar dates based on service methods and document filings.
- Accessing and managing information on the internal electronic docket and calendar, including case history and future filing deadlines.
- Communicating with court and agency personnel to determine the status of motions and applications, and confirming conference and hearing dates.
- Processing nationwide service of process requests and document retrievals.
- Advising litigation attorneys and personnel on the form of pleadings and interpreting court rules in various jurisdictions.
- Quickly obtaining exemplars and templates of documents filed in various courts upon request.
- Monitoring and disseminating docket sheets from various federal and state court cases.
- Conducting docket research on platforms like Westlaw, LexisNexis, CourtLink, PACER, eTrack, etc.
- Performing various projects and tasks as needed.
Education and Experience Information:
- A BA degree is highly preferred or equivalent experience/education. A paralegal certificate is preferred.
- A minimum of five years of progressive experience in a Managing Clerk or Managing Attorney Department, and/or Litigation Docketing Department.
- Experience with rules-based calendaring software is required, with a strong preference for experience using Compulaw.
- Experience in docketing case deadlines in California state and federal matters is required.
- Ability to research, analyze, and summarize issues in writing.
- Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
- Excellent attention to detail and organizational skills.
- Ability to work independently in a high-volume, fast-paced environment, and prioritize tasks with minimal supervision while meeting deadlines and business objectives.
- Effective oral and written communication skills, with the ability to interact with individuals at all levels of the organization and handle sensitive issues with confidentiality.
- Proficiency in MS Word, Outlook, and Excel, as well as Adobe PDF Creator (or equivalent).
- Willingness to work overtime when required.
- Knowledge of Federal Rules of Civil Procedure, CPLR, Federal Rules of Bankruptcy Procedure, and Federal Rules of Appellate Procedure.
Salary Information:
The base annual pay range for the Assistant Managing Clerk role is between $90,000 and $125,000. The base pay offered will vary based on skills, qualifications, experience, and location, taking into account internal equity. A comprehensive range of medical, financial, and other benefits will also be provided, depending on the position.
Law firm is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis, including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, transgender or transsexual status, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, and any other protected classes or characteristics under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
The employer will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization. If the government cannot confirm authorization, the employer must provide written instructions and an opportunity to contact SSA and/or DHS before taking adverse action, including termination. Employers may not use E-Verify to pre-screen job applicants or re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.
