Legal Staff Accounting/Finance in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Accounting/Finance in Chicago, IL

Legal Staff

Min 5 yrs required

No

Senior E-Billing Specialist

Job Title: Senior E-Billing Specialist

Job Responsibilities:
The Senior E-Billing Specialist holds a vital position in the law firm's revenue cycle, focusing primarily on monitoring and resolving e-billing issues to ensure invoices are successfully submitted to clients for payment. This role is a key component of the collaborative Billing team and requires a deep understanding of the e-billing process. The responsibilities include, but are not limited to:

- Coordinating all aspects of the e-billing process by communicating with client contacts, the billing team, and billing partners.
- Managing client reporting proactively to address both internal and external issues promptly.
- Assisting in the communication of newly identified timekeeper rates to clients on a monthly or ad-hoc basis, with appropriate tracking and follow-ups.
- Setting up new matters for e-billing with client contacts, ensuring proper tracking and follow-up.
- Supporting the billing team with invoice submissions via the E-Billing Hub, ensuring compliance with client billing requirements.
- Submitting invoices, managing inventory, and mapping client and matter specifications using the E-Billing Hub.
- Assisting with client accrual requests and coordinating the submission of estimates.
- Distributing adjustment/rejection notifications to the billing team and coordinating timely resubmissions.
- Navigating and understanding the functionality and nuances of all major e-billing sites such as LegalTracker, CounselLink, TyMetrix360, Collaborati, Passport, CounselGO, BillingPoint, and Corridor.
- Implementing an efficient organizational system for tracking and resolving ongoing issues with clients and firm contacts.
- Communicating and updating management on all e-billing related holdups and resolutions.
- Collaborating with billing team members to address e-billing requests.
- Documenting all aspects of the e-billing process for each client.
- Monitoring the progress of invoices for submission and resubmission, escalating issues when necessary.
- Conducting e-billing training sessions for billing staff and participating in firm-wide and departmental projects and initiatives.
- Using Excel functions to pull reports, create, and distribute them to billers for review and resolution of e-billing issues.
- Manipulating LEDES files, including LEDES1998, LEDES98BI, LEDES98BI V2, and XML, and troubleshooting technical issues for submission.
- Updating rates and split billing credit allocation into the 3E System.
- Performing normal billing tasks on an ad hoc basis and assisting with incoming and outgoing e-billing, split credit allocation, and billing-related inquiries.
- Executing special projects as assigned.

Education and Experience Information:
- A college degree is preferred but not mandatory.
- A minimum of five (5) years of legal e-billing experience is required.
- Experience with eBillingHub is essential, and familiarity with 3E is advantageous.
- Strong technology skills, including proficiency with the MS Office Suite, are necessary.
- The ability to work under pressure to meet strict deadlines is required.

Computer Skills:
To successfully perform the job, proficiency in the following software is required:
- Strong MS Office Suite skills

Salary Information:
Compensation for this role ranges from $70,000 to $90,000 per year.

Additional Information:
The law firm offers a comprehensive Total Rewards Package which includes:
- Competitive Salary: A base salary that reflects skills and experience.
- Bonus Program: A discretionary annual bonus program.
- Retirement Planning: Discretionary profit sharing and 401(k) matching.
- Health and Wellness: Health, dental, vision plans, and wellness programs.
- Paid Time Off: Includes vacation days, holidays, sick time, and personal days.
- Professional Development: Opportunities for learning and career growth.
- Employee Recognition: Anniversary and recognition programs.
- Work-Life Balance: Hybrid work model and family-friendly policies.
- Additional Perks: Discounts, pre-tax commuter benefits, backup care, EAP, fitness center discounts, and more.

Equal Employment Opportunity:
The law firm is an equal opportunity employer and values diversity. Applications are welcome from all qualified individuals, regardless of race, color, gender, age, religion, national origin, disability, or any other characteristic protected by law. The firm participates in E-verify and provides accommodations for applicants with disabilities.