Job Title:
Administrative Assistant (Emerging Companies and Venture Capital & Intellectual Property)
Job Responsibilities:
The Administrative Assistant will provide essential administrative and organizational support to the Emerging Companies and Venture Capital (ECVC) and Intellectual Property (IP) practices within the law firm. Key responsibilities include:
- Managing the CRM database (Interaction) to ensure accurate and updated client information.
- Drafting and proofreading internal communications for clarity and accuracy.
- Performing general clerical duties such as data entry, photocopying, faxing, mailing, filing, and running off-site errands.
- Maintaining and updating contact lists and managing data effectively.
- Tracking event responses and overseeing ticket clearance during high-volume periods.
- Reviewing marketing invites and assisting with event and list management.
- Assisting with the coordination of department lunches, meetings, and events.
- Supporting Departmental Directors, Managers, and Staff as requested.
- Projecting a professional and customer service-oriented image through in-person, email, virtual meetings, and phone interactions.
- Handling private and confidential information with discretion and confidentiality.
- Performing additional duties as required.
Education and Experience Information:
Candidates should possess a two-year college degree or equivalent professional experience. The position demands excellent attention to detail, time management, and organizational skills. Strong interpersonal, written, and verbal communication skills are essential. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.) and the Zoom platform is required. The candidate should be a flexible team player with a client-service-oriented approach and the ability to handle sensitive and confidential information appropriately.
Salary Information:
For candidates meeting the requirements, the expected base salary ranges from $50,000 to $55,000. The range provided reflects what the law firm in good faith believes it is willing to pay for the advertised position at the time of posting. The exact compensation will be determined based on individual candidate qualifications and location. The law firm offers a comprehensive benefits package that includes medical, dental, vision, prescription drug coverage, life insurance, disability insurance, flexible spending accounts (FSAs), a 401K plan, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required by the employee.
The law firm is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of the law firm, and no fee will be paid in the event the candidate is hired by the law firm as a result of the referral.
The law firm is committed to equal employment opportunities and providing reasonable accommodations to applicants with physical and/or mental disabilities. The firm values and encourages diversity and solicits applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
