Job Title: Leave Management and Benefits Specialist (Part-Time, 30 Hours/Week, Benefits-Eligible)
Job Responsibilities:
Leave Management:
- Administer all types of employee leaves, including FMLA, ADA, medical, parental, and personal leaves, from initiation to return-to-work. This includes ensuring accurate documentation, pay coordination, and communication.
- Lead internal preparation for the implementation of Minnesota Paid Family and Medical Leave (MN PFML), which involves vendor evaluation, policy review, and planning for a firm-wide rollout.
- Ensure compliance with federal, state, and local leave regulations and maintain complete and accurate leave records.
- Serve as the primary contact for employees navigating the leave process, ensuring clear and compassionate communication.
- Act as the liaison with external leave vendors to ensure accurate processing and adherence to policies.
- Coordinate with HR, management, and other departments to manage leave schedules and maintain operational coverage.
- Support and guide complex leave and accommodation cases, ensuring sensitivity, discretion, and policy compliance.
- Recommend updates to firm leave policies to reflect evolving legal requirements and best practices.
- Provide education and training to managers and staff on leave policies and procedures.
- Maintain and report on employee leave data to support trends analysis, compliance, and planning.
- Identify and implement process improvements to enhance efficiency and the employee experience of leave administration.
Benefits Administration:
- Provide timely, accurate, courteous, and appropriate responses to benefit-related employee inquiries.
- Ensure that the processing of all employee changes is completed accurately and timely, including hires, employment changes that affect eligibility, and terminations. This includes conducting benefits orientation for new hires.
- Possess in-depth knowledge of both benefits and the federal & state laws that govern them, including problem-solving issues, coordinating with an employee’s leave in accordance with the Family and Medical Leave Act (FMLA), or coordinating arrears deductions for life events.
- Responsible for actions related to the annual open enrollment, including the review of plan documents & materials and processing benefit elections.
- Perform quality checks and audits of benefits-related data.
Education and Experience Information:
- 5+ years of experience managing employee leaves and accommodations in a professional environment.
- 3-5 years of experience working with benefit operations and enrollments.
- Certification in Leave Management or Human Resources (., CLMS, PHR) is strongly preferred.
- Strong knowledge of federal and state leave laws including FMLA, ADA, PFML, and MN PLL.
- Excellent communication and interpersonal skills with a customer-service mindset.
- Demonstrated ability to manage confidential information and sensitive employee situations with professionalism and discretion.
- Strong analytical and problem-solving skills; ability to navigate complex cases and provide thoughtful, compliant solutions.
- Support the hybrid nature of the role by being present in-office generally two days per week, with three remote workdays.
Additional Qualifications:
- Experience with HRIS platforms such as Workday, UKG, ADP, or similar systems.
- Familiarity with vendor management in the context of employee benefits or leave administration.
Salary Information:
This is a full-time, 30 hours per week, exempt position. The estimated annual salary range is $56,250–$63,750, depending on experience and qualifications. Compensation may vary by geographic location and will be based on factors such as the candidate’s experience, education, skillset, and overall alignment with the role.
The law firm is an equal employment opportunity employer. All qualified applicants are encouraged to apply. The law firm does not discriminate in its recruiting, hiring, or employment practices on the basis of race, color, religion, creed, age, sex, pregnancy, childbirth, or related medical conditions, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, status with regard to public assistance, and any other characteristics protected by applicable local, state, and/or federal laws.
