Law Firm
Saint Louis, MO
Legal Staff Marketing in Saint Louis, MO
Legal Staff
2-3 yrs required
No
Job Title: Proposal Coordinator
Job Responsibilities:
As a critical member of the law firm's Business Development and Marketing Department, the Proposal Coordinator/Executive is tasked with several key responsibilities centered around the development of client proposals and pitches, as well as the implementation of client development initiatives. This role is pivotal in projects related to new business pursuits. Specific duties include:
- Preparing responses to client Requests for Proposals (RFPs) and Requests for Information (RFIs), from the initial planning stages to final production and delivery.
- Analyzing and assisting with solicitation requirements, preparing proposal plans that include necessary components such as graphics, biographies, and narrative, and outlining tasks, schedules, and responsibilities.
- Collaborating with the Associate Director – Pitch & Pursuits, Senior Proposal Coordinator, Business Development teams, and lawyers to develop pursuit win strategies, define and articulate value propositions, and produce professional proposals and related client materials.
- Crafting new content, such as custom cover letters, executive summaries, and capabilities statements on a proposal-by-proposal basis.
- Coordinating with other marketing team members as needed to produce required proposal deliverables.
- Working with other firm departments as necessary to prepare responses for pitches, proposals, questionnaires, and surveys.
- Researching prospective clients and opportunities to effectively tailor proposal messaging and related capture strategies with the Research team.
- Ensuring the law firm's production and quality control processes are followed for all proposal submittals.
- Upholding the law firm's brand standards to ensure a strong brand presence for all marketing deliverables.
- Writing/editing stock marketing materials, including case descriptions and attorney biographies.
- Maintaining a library of commonly used proposal content in accordance with a regular update schedule.
- Updating Dynamics as necessary according to proposal and client pitch activity and training other members of the department in the process for logging pitches and proposals into Dynamics.
- Using Dynamics dashboards and other reporting tools to prepare weekly reports and respond to requests for pitch and proposal statistics.
- Other writing and client research duties as assigned.
- Supporting the global process for Legal Directory Submission, including submissions to Chambers and Legal 500.
Education and Experience Information:
To successfully perform the duties of the Proposal Coordinator position, candidates must meet the following qualifications:
- Possession of a Bachelor’s degree in Marketing, Business Administration, or a related field; or equivalent work experience in marketing or business development.
- A minimum of two (2) years of experience in a professional services firm is required, with a preference for experience in marketing.
- 2-3 years of work experience, preferably with other professional services firms, is ideal.
- Excellent writing and organizational skills are essential.
- Ability to deal professionally with both internal and external clients at all levels.
- Effective and respectful communication skills with lawyers, management, staff, and clients through various forms of correspondence.
- Proven project management, organizational, and planning skills with the ability to prioritize multiple tasks and projects and meet deadlines.
- Ability to work well under pressure with flexibility and adaptability to changing work priorities, workflow, and work assignments.
- Ability to work a flexible schedule to accommodate projects as needed.
- Ability to diplomatically provide answers, push back, or question those in authority for greater clarity or more information, if needed.
- Demonstrated knowledge and skill in Word, PowerPoint, and Excel.
- Proven ability to think creatively, using good judgment and decision-making capabilities.
- Proven ability to concentrate on the details of executing projects once the big picture has been identified by upper management.
- Requires the ability to regularly report to work on the days and times scheduled.
Salary Information:
The text does not provide specific salary information for the Proposal Coordinator position.
Additional Information:
Travel is not required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The law firm is an equal opportunity employer, and duties and responsibilities may change at any time with or without notice. The position may require participation in E-Verify and adherence to Right to Work policies.
Jun 20, 2025
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May 06, 2025
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