Legal Staff Paralegal in New York City, NY

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Law Firm

New York City, NY

Legal Staff Paralegal in New York City, NY

Legal Staff

No

JOB TITLE: Project Assistant

DEPARTMENT: Paralegal

REPORTS TO: Paralegal Manager

FLSA CLASSIFICATION: Non-Exempt

JOB SUMMARY

The Project Assistant position at the law firm involves working under the direct supervision of a lawyer to provide substantive legal services. Tasks typically performed by a lawyer may be delegated to a Project Assistant, except for those tasks that non-lawyers are prohibited from performing by statute, court rule, administrative rule or regulation, controlling authority, the applicable rule of professional conduct of the jurisdiction in which the lawyer practices, or the ABA Guidelines for the Utilization of Paralegal Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Drafts, analyzes, and prepares legal documents for a supervising lawyer or supervising paralegal.
- Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal.
- Prepares draft communications for a supervising lawyer or supervising paralegal.
- Collects, evaluates, and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal.
- Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal.
- Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal.
- Maintains notary license in the local jurisdiction.
- Follows all supervising lawyer or supervising paralegal instructions.

OTHER DUTIES AND RESPONSIBILITIES

- Maintains accurate and appropriate time records regarding hours spent working for clients, the firm, and on administrative tasks.
- Meets all time entry and timesheet deadlines specified by the firm, the Paralegal Department, and the Accounting Department.
- Bills a minimum of 1,536 creditable hours each performance evaluation year, with at least 750 of those hours being client billable hours.
- Limits approved pro bono hours and approved firm representation (non-secretarial) hours to a maximum of 120 total hours during each performance evaluation year.
- Works a predictable schedule and provides flexibility in daily schedule to meet the firm’s needs during periods of heavy workload.
- Notifies supervising lawyers, supervising paralegals, and the Paralegal Manager of any time out of the office during normal work hours.
- Reports the receipt of non-billable work to the Paralegal Manager upon receipt.
- Avoids overtime for non-billable assignments.
- Contacts supervising lawyers, supervising paralegals, and Paralegal Manager when available for new assignments.
- Accepts accountability and responsibility for all work assignments.
- Adheres to The National Federation of Paralegal Association’s “Model Code of Ethics and Professional Responsibility.”
- Attends relevant legal education to continuously improve legal skills.

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

- Excellent verbal and written communication skills.
- Understanding of legal processes and practice-group specific procedures.
- Excellent interpersonal, team, and customer service skills.
- Excellent attention to detail.
- Excellent organizational and time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to function well in a high-paced, and at times, stressful environment.
- Ability to maintain confidentiality, and to exercise discretion and good judgment.
- Proficient with Microsoft Office Suite and practice-group specific software.

Education:

- Bachelor’s Degree required. ABA Paralegal Certificate preferred.
- Cumulative GPA of or higher.

Experience:

- Entry-level position.

SALARY INFORMATION

The annualized good faith base salary range for the Project Assistant position is a minimum of $60,000 to a maximum of $72,000 per year. The actual salary rate offered to candidates within that range will depend on a variety of factors, including years of relevant experience, education, applicable certifications, and other relevant professional licenses held, and the candidate's overall qualifications for the position as assessed by the law firm.

WORKING CONDITIONS

- Travel: Occasionally
- Sitting: Constantly
- Standing: Occasionally
- Walking: Occasionally
- Reading: Constantly
- Typing: Constantly
- Concentration: Constantly
- Oral and Written Communication: Constantly
- Horizontal Reaching: Occasionally
- Vertical Reaching: Occasionally
- Twisting: Occasionally
- Repetitive Arm/Hand/Finger Movements: Constantly
- Weight: Occasionally, pushing or pulling up to 50 lbs.

The law firm is committed to equal employment opportunity and diversity in the workplace. All employment decisions are based on merit, without discrimination based on any legally protected characteristic. The law firm will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance. Job descriptions are subject to periodic review and may not specify all duties, tasks, and assignments associated with a job.

Jun 27, 2025
Jun 19, 2025
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