Legal Staff Other in Philadelphia, PA

Law Firm

Philadelphia, PA

Legal Staff Other in Philadelphia, PA

Legal Staff

7-10 yrs required

No

Job Title: IP Docketing Specialist

Job Responsibilities:
As an IP Docketing Specialist at the law firm, you will be a key member of the Global Operations Team, supporting the Intellectual Property Technology Services (IPTS) legal practice area within the Technology/Life Science Business Unit. Your primary responsibilities will include:

- Functioning in all areas of IP Administration, including . and Foreign Filings, Patent Correspondence, and Annuities.
- Mentoring the IP Administration team and leading cross-training of different IP Docketing functions.
- Working on special projects as directed by the IP Docketing Manager and serving as a backup for the manager.
- Reviewing all incoming mail related to patent matters, analyzing deadlines, and entering them in the database.
- Assisting with the intake and outtake of patent and trademark portfolios, including data transfers and file coordination.
- Generating monthly, weekly, and special reports for attorneys and reviewing dockets for time-sensitive responses.
- Monitoring, maintaining, and updating databases regarding trademark and patent matters.
- Reviewing outgoing filings for accuracy and ensuring docketing databases function at acceptable performance levels.
- Preparing cost estimates for international patent and trademark filings using licensed software.
- Maintaining EPO Deposit Account and other accounts as directed by the IP Docketing Manager.
- Conducting docket checks of patent and trademark files as determined by IPTS Best Practices.
- Reviewing and recommending adjustments to docketing and filing processes for greater efficiency and improved client service.
- Providing supervision to IP Administrators, Coordinators, and Paralegals as requested.
- Determining and planning necessary training for IP Administrative staff.
- Participating in IPTS groups or task forces as directed.

Education and Experience Information:
- A Bachelor’s Degree or equivalent is required.
- A minimum of 7-10 years of experience in an IP Docketing or equivalent role, with comprehensive knowledge of IP Docketing (Docketing Foreign & . Mail, Foreign Filing Experience, Annuities, File Transfers, etc.).
- Excellent interpersonal, organizational, and communication skills, with the ability to communicate clearly both in writing and verbally.
- Strong attention-to-detail and the ability to work independently while managing multiple tasks simultaneously.
- Sound judgment with the ability to respect, protect, and maintain highly confidential and sensitive information.
- Ability to work well in a team environment and maintain a positive team atmosphere.
- Proficiency in standard office software (MS Excel, Word, Internet Search Engines, etc.) and docketing software (CPi).
- Proven ability to consistently provide exemplary client service, both internally and externally.

Salary Information:
The target salary range for the IP Docketing Specialist position varies by location and is commensurate with relevant experience:
- Boston: $87,600 - $131,400
- Los Angeles: $92,000 - $138,000
- New York: $92,000 - $138,000
- Philadelphia: $82,400 - $123,600
- San Francisco: $98,100 - $147,200
- Santa Monica: $92,000 - $138,000
- Silicon Valley: $98,100 - $147,200
- Washington DC: $87,600 - $131,400

Benefits and More:
The law firm offers a rewarding compensation package and comprehensive benefits, including:
- Flexible work arrangements and a hybrid work schedule
- Health, dental, and vision insurance
- Life and disability insurance
- Retirement & Savings Plan
- Emergency back-up child and adult care
- Paid vacation, sick time off, and holidays
- Professional development and career advancement opportunities
- Employee recognition and reward programs
- Employee wellness and assistance programs
- Employee discounts and perks

Legal and Equal Opportunity Statement:
The law firm is an equal opportunity employer and considers applicants for employment without unlawful discrimination based on race, color, gender identity, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or any other legally protected status. Consistent with the Fair Chance Initiatives for Hiring Ordinances in Los Angeles and San Francisco, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

This position is eligible for overtime. The law firm is committed to providing reasonable accommodations for applicants with disabilities or neurodivergence during the job application or interview process in the US, UK, or Germany.