Job Title: Billing and Collections Coordinator
Job Responsibilities:
- Prepares and reviews invoices in customized formats as required by the client or Billing Attorney.
- Performs override calculations and changes based on client and Billing Attorney requirements.
- Assists with the identification and reconciliation of payments received.
- Proactively monitors the aging of client's unbilled fees and costs, as well as accounts receivable (A/R) for assigned Billing Attorneys.
- Works with Billing Attorneys to address aged unbilled fees and costs.
- Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
- Supports the preparation of and reporting against client budgets.
- Utilizes various department software programs (3E) to maintain and/or prepare information for others.
- Prepares various reports through the billing system and is capable of making modifications as requested.
- Confers with clients regarding billing deadlines, billing/rate inquiries, and concerns with billing statements.
- Gathers monthly, quarterly, and annual billing and rate information, preparing reports and statistical data when necessary.
- Ensures billing/payment information is accurate for all write-offs.
- Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and law firm policies and procedures.
- Provides basic financial data and analysis as requested; may prepare complex charts, graphs, or reports.
- Handles special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.
Education and Experience Information:
- Bachelor’s degree (.) or equivalent from a four-year college or university in accounting, finance, information technology, or another quantitative field of study preferred.
- Minimum of three years of work experience within the accounting function of a service sector organization, including one year of law firm billing experience (two or more years of experience preferred).
- Expertise in the Elite Legal Billing System is a significant plus.
- ARCS and e-billing experience preferred.
- Equivalent combination of education and experience may be considered.
- Must have advanced Excel spreadsheet experience.
Salary Information:
- The expected salary range for this position may vary based upon several factors, including but not limited to relevant skills/experience, time in role, base salary of internal peers, prior performance, area of expertise, and geographic/office location.
Benefits Statement:
- The law firm provides a competitive salary and comprehensive salary and benefits package for professional staff, which includes medical, dental, vision, disability, and life insurance, a retirement plan with a generous contribution plan, and paid time off.
