Job Title: Engagement Compliance Specialist
Job Responsibilities:
The Engagement Compliance Specialist is responsible for ensuring compliance in client relationships within the law firm. Key responsibilities include:
- Conducting daily firmwide engagement compliance activities.
- Partnering with the marketing department to perform conflicts research on publications and media-related conflicts checks, analyzing firm data to identify existing client relationships.
- Evaluating and interpreting contractual provisions in Outside Counsel Policies and engagement letters, and performing coding to support cross-departmental review and enforcement of the firm’s engagement requirements.
- Assessing conflicts waivers to determine the need for ethical walls; managing the ethical wall system, addressing attorney and staff inquiries about the logic behind ethical screens, and determining access permissions for users.
- Conducting creditworthiness and risk assessments of clients using credit reports, financial statements (if applicable), payment history, and various diligence applications during client onboarding; recommending risk mitigation strategies for higher-risk clients, such as retainers, credit limits, and limiting scopes of work.
- Coordinating the completion of client-requested documentation, including questionnaires and audits, by collaborating with various departments and synthesizing collected information; maintaining firm submissions in the document repository.
- Collaborating with the Engagement Compliance team to address onboarding risks and ongoing risks associated with client engagements.
- Monitoring potentially problematic client relationships and communicating with relevant team members.
- Implementing and enforcing departmental and firm standards related to engagement compliance functions.
- Maintaining confidential information related to client matters and engagement responsibilities.
Knowledge, Skills, and Abilities:
- Proficient in analyzing information and effectively communicating and documenting risks and appropriate responses, with the ability to escalate issues when necessary.
- Exceptional oral and written communication skills.
- Capable of multitasking, prioritizing, and producing detailed and accurate work.
- Strong work ethic, attention to detail, and a client-service orientation.
- Able to work independently with minimal supervision, as well as collaboratively within a team.
- Professional demeanor with the ability to build rapport and gain the trust and confidence of lawyers.
- Solid working knowledge of Microsoft Office applications. Experience with document management systems (iManage), intake workflow systems (InTapp, including Terms and Ethical Walls), and research software tools is a plus.
- Strong analytical skills and the ability to work in a high-pressure environment and perform well under pressure.
Education and Experience:
- Bachelor's Degree, with a preference for degrees in business, business administration, accounting, finance, or legal-related fields such as legal studies, political science, or paralegal studies.
- Minimum of two (2) years' experience assessing financial information, including credit reports, financial statements, and other financial metrics.
- Prior experience working in a law firm preferred.
Salary Information:
Compensation for the Engagement Compliance Specialist position is dependent on several factors, such as position, location, education, training, and/or experience. The hiring salary range is $85, - $105,.
Additional Information:
The law firm will comply with any applicable city or state workplace mandates in effect regarding Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive, and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Employment Opportunity:
The law firm adheres to a policy of equal opportunity and will make all employment decisions, including hiring, promotion, transfer, demotion, evaluation, compensation, and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status, and any other classification as protected by law.
