Job Title: Receptionist Job Responsibilities: - Greet and welcome clients and visitors with a friendly, professional demeanor. - Manage incoming calls, emails, and correspondence, ensuring prompt and accurate relay of messages. - Schedule and confirm appointments, maintain calendars, and coordinate meeting rooms. - Assist with client intake and data entry of client information into the law firm’s systems. - Prepare and distribute daily mail; handle outgoing mail and packag...
Job Title: Real Estate & Transactional Paralegal Job Responsibilities: - Assist with residential and commercial real estate closings. - Prepare closing documents, ALTA/HUD/CD settlement statements, and escrow instructions. - Coordinate payoffs, discharges, municipal lien certificates, title updates, and recordings. - Draft and organize documents related to entity formation, operating agreements, and membership transfers. - Maintain transaction timelines, track deliverables,
Job Title: Legal Secretary Job Responsibilities: The legal secretary will primarily assist the client experience manager in various tasks essential for the smooth operation of the law firm. Key responsibilities include: - Onboarding new clients and ensuring their seamless integration into the firm's processes. - Coordinating with third parties such as real estate agents and municipal tax collector departments. - Following up on deliverables needed to close transactions, incl
Job Title: Legal Secretary Job Responsibilities: - Assist the client experience manager with onboarding new clients. - Coordinate with third parties such as real estate agents and municipal tax collector departments. - Follow up on deliverables needed to close transactions, including commission statements, invoices, and smoke detector inspection certificates. - Schedule appointments with clients. - Utilize phone and email systems to coordinate with parties. - Work in an open
Job Title: Sales Director Job Responsibilities: 1. Leadership & Team Development - Supervise and coach the Intake Coordinator(s), Client Concierge, and Engagement Specialists. - Establish clear performance metrics, conversion goals, and accountability standards. - Conduct weekly pipeline reviews, call audits, and role-play training to refine sales effectiveness. - Foster a culture of empathy, education, and urgency in client interactions. 2. Sales Strategy & Pipeline Ma
Job Title: Immigration Paralegal Job Responsibilities: - Assist attorneys by providing clerical and research support services including document preparation and review. - Conduct initial consultations, gather relevant information, and maintain regular communication with clients. - Assist in preparing and filing immigration forms and applications. - Maintain accurate and up-to-date client records in compliance with identified standards. - Monitor case progress and ensure time
Job Title: Wealth Management Tax Services Manager Job Responsibilities: - The Wealth Management Tax Services Manager is responsible for managing all aspects of tax compliance for highly complex accounts, including trusts, estates, foundations, individual retirement accounts, investment partnerships, and individual and gift tax returns. - Develop and maintain advanced tax planning strategies for high-net-worth clients. - Serve as a significant resource for other staff members
Job Title: Legal Assistant – Litigation (Minimum 5 Years’ Experience Required) Job Responsibilities: - Draft, format, and proofread litigation documents, including pleadings, motions, orders, discovery requests/responses, subpoenas, and correspondence. - Prepare and organize case files, exhibits, and supporting materials. - Attend to e-filing of court documents. - Maintain attorney calendars and schedule hearings, depositions, arbitrations, and meetings. - Communicate p...
Job Title: Receptionist – Legal Assistant Job Responsibilities: - Greeting clients - Answering phones - Data entry - Daily and/or weekly recording of documents at various town/city halls (a reliable vehicle is required) - Processing bi-monthly/quarterly bulk mail campaigns - Scanning and shredding files - Scheduling/calendaring Education and Experience Information: - Reliable vehicle is required - Previous office experience is required - Paralegal education is preferred...
Job Title: IT Support Specialist (Level 1) Job Responsibilities: - Monitor, respond to, and resolve support tickets promptly while ensuring adherence to Service Level Agreement (SLA) targets. - Document all support tickets thoroughly with clear notes, resolution steps, and user communication details. - Provide both remote and onsite user support, delivering professional, white-glove service. - Troubleshoot and support issues related to Windows, Office, and Microsoft 365 with
Job Title: Litigation Paralegal Job Responsibilities: - Assist with all aspects of electronic discovery, including document review, Bates numbering, reductions, de-duplication, and management of databases (., Eclipse). - Prepare and manage filings through state and federal e-filing systems and PACER. - Organize and maintain case files, discovery materials, and trial exhibits. - Prepare and format legal documents and correspondence in Microsoft Word. - Perform data entry a
Job Title: Paralegal Job Responsibilities: - Assist with the completion of probate forms, releasing liens, court orders, and other related documents. - Prepare and file documentation necessary for the appointment of fiduciaries and the allowance of wills. - Assist with the estate planning process, including gathering information, drafting documents, and conducting signing appointments. - Assist with trust funding, including form completion, coordination with financial advis
Job Title: Real Estate Closing Paralegal Job Responsibilities: The Real Estate Closing Paralegal will be responsible for managing and processing real estate transactions within a fast-paced law office environment. Key responsibilities include: - Handling real estate purchases, refinances, and seller representation files. - Managing files from inception to completion, including opening the file, preparing for closing, and post-closing activities. - Disbursing all funds assoc
Job Title: IT Product Manager Job Responsibilities: The IT Product Manager at the law firm holds a pivotal role in defining the vision and roadmap for product lines and leading teams to ensure successful execution. The responsibilities include delivering key product initiatives, determining team capacity, balancing workloads, and setting metrics for success. This role demands clear communication of complex solutions, simplifying problems into actionable steps, and leading te
Job Title: Legal Assistant / Receptionist Job Responsibilities: The Legal Assistant / Receptionist at the law firm is expected to manage a variety of tasks that combine front-desk responsibilities with legal and administrative support. The primary duties include: - Greeting clients and answering phones in a professional, courteous manner to ensure effective communication and a welcoming atmosphere. - Managing calendars, appointments, and court deadlines to ensure that all s
Job Title: Legal Assistant / Receptionist Job Responsibilities: The position of Legal Assistant / Receptionist at the law firm involves a combination of front-desk duties and providing legal and administrative support. The candidate will serve as the first point of contact for clients and assist attorneys with a variety of tasks. The role is crucial in ensuring the smooth operation of the office and requires a proactive approach to handling responsibilities. Key responsibili
Job Title: Paralegal – Real Estate Closings (Probate & Estate Experience a Plus) Job Responsibilities: - Coordinate residential and commercial real estate closings from intake through post-closing. - Prepare closing packages, settlement statements, HUDs, CDs, deeds, notes, and mortgages. - Communicate with lenders, realtors, buyers, sellers, and internal staff to collect documents and schedule closings. - Request and track payoffs, municipal lien certificates, tax informat...
Job Title: Workflow Design Engineer - Service Now Job Responsibilities: The Workflow Design Engineer - Service Now at the law firm is tasked with designing and delivering efficient and cost-effective solutions on the ServiceNow platform. Key responsibilities include: - Collaborating with firm clients, stakeholders, and the internal ServiceNow development team to translate legal team requirements into scalable ServiceNow workflows, applications, and automations. - Acting as a
Job Title: Business Intake Supervisor Job Responsibilities: The Business Intake Supervisor at the law firm is responsible for overseeing the Business Intake Liaison team, ensuring that all procedures are followed accurately and in a timely manner. Key responsibilities include: - Managing employment aspects of the Business Intake team, including hiring, performance evaluations, and workload reviews. - Assigning, coordinating, and auditing the work of Business Intake Liaisons
Job Title: Business Development Specialist Job Responsibilities: The Business Development Specialist at the law firm is tasked with various responsibilities aimed at driving marketing and business development projects and initiatives for the Strategic Business Unit (SBU). Key duties include: - Developing and maintaining a deep understanding of the Transportation, Manufacturing, and Technology (TMT) SBU’s attorneys, client base, experience, and market capabilities. This in...
Job Title: Paralegal - New England Job Responsibilities: The Mass Tort Paralegal position at the law firm involves providing critical support to attorneys in various aspects of the legal process. Key responsibilities include: - Assisting attorneys with fact investigation, legal research, document preparation and production, database management, docketing/case management, and overall client service. - Focusing on the New England asbestos practice and performing functions spe
Job Title: Conflicts Researcher Job Responsibilities: The Conflicts Researcher plays a crucial role in the law firm's new business intake and lateral hiring processes by researching potential conflicts of interest. The essential duties and responsibilities include: - Conducting quality control reviews of client/matter intake to ensure data accuracy, completeness, and adherence to established policies and procedures. - Performing conflict of interest searches for clients, mat
Accountant (Paralegal) Job Title: Accountant (Paralegal) Job Responsibilities: The Accountant (Paralegal) role is part of the Paralegal Team supporting the Financial Services and Capital Markets business unit at the law firm. The primary responsibilities include: - Preparing various tax returns, such as Estate Tax Returns and Fiduciary Income Tax Returns. - Maintaining financial records of trusts, performing trust accounting, and auditing accounts. - Maintaining general l
Tax Professional (Paralegal) Job Category: Paralegals Requisition Number: TAXPR002697 Posting Details Posted: November 7, 2025 Full-Time Job Details Description Law firm is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At the law firm, we believe that diverse, equitable, and inclusive teams lead to better outcomes. The law firm is committed to retaining, rec
Job Title: Paralegal - Trusts & Estates Job Responsibilities: The Paralegal for Trusts & Estates at the law firm is tasked with a comprehensive range of responsibilities in estate planning. The primary duties involve assisting attorneys and senior paralegals in managing estates, funding trusts, preparing necessary documents, and managing client cases. Key functions include: - Preparing and assisting with Gift Tax Returns, Estate Tax Returns, and Fiduciary Income Tax Returns
Job Title: Senior Trusts & Estates Tax Paralegal Job Responsibilities: The Senior Trusts & Estates Tax Paralegal at the law firm is tasked with handling a comprehensive range of estate administration matters. This role involves providing support to the firm’s attorneys in various tasks associated with the administration of estates. Key responsibilities include: - Preparing various tax returns, including Estate Tax Returns and Fiduciary Income Tax Returns. - Maintaining fi...
Job Title: CPA (Paralegal) Job Responsibilities: The CPA (Paralegal) will be part of the Paralegal Team supporting the Financial Services and Capital Markets (FSCM) business unit at the law firm. The primary responsibilities include a full range of estate administration tasks. These duties involve assisting the firm's attorneys in administering estates, funding post-death irrevocable trusts, preparing necessary documents, filing estate-related tax returns, and managing clien
Cloud Engineer Job Title: Cloud Engineer Job Responsibilities: The Cloud Engineer at the law firm plays a crucial role in designing, documenting, implementing, and administering the firm’s evolving enterprise network and systems. This position involves a wide range of responsibilities aimed at ensuring the stability, security, and efficiency of the firm’s IT infrastructure. Key responsibilities include: - Configuring and maintaining Microsoft Server Operating Systems, ...
Job Title: IP Docket Specialist Job Responsibilities: The IP Docket Specialist at the law firm is tasked with several critical responsibilities that ensure the seamless functioning of the Intellectual Property (IP) docketing processes. These responsibilities include: - Monitoring assigned shared mailboxes and handling related docket requests promptly, following the law firm's guidelines and procedures using the firm's IP Business docketing software. - Independently managing
Paralegal Manager Job Title: Paralegal Manager Job Category: Administration Requisition Number: PARAL002692 Job Responsibilities: The Paralegal Manager at the law firm is responsible for administering the Paralegal Program firmwide. This role involves driving operational efficiency, fostering professional development, and ensuring high-quality legal support for the firm's lawyers handling transactional, compliance, and litigation matters. The Paralegal Manager primarily
Job Title: Business Intake Liaison Job Responsibilities: The Business Intake Liaison at the law firm is tasked with managing the intake process for new work involving clients and/or matters. This role requires gathering necessary information from attorneys and/or clients and reviewing this information for accuracy before it is uploaded into firm systems. Key responsibilities include: - Taking ownership of attorney requests to open business in firm systems, which involves:
Job Title: Learning Designer Job Responsibilities: The Learning Designer at the law firm is tasked with achieving desired learning outcomes through the design and development of appropriate learning resources and delivery modes for various audiences. Key responsibilities include: - Building instructionally sound, creative, and high-quality learning products to meet organizational needs. - Collaborating with subject matter experts (SMEs) to design and develop engaging conten
Job Title: Litigation Docket Specialist Job Responsibilities: The Litigation Docket Specialist is tasked with several key responsibilities that are vital to maintaining an organized and efficient legal environment. These include: - Monitoring assigned shared mailboxes and related docket requests, ensuring all are docketed promptly according to the firm's guidelines and procedures using the litigation docketing software. - Independently managing the docket for designated ass
Senior Messaging Engineer Job Title: Senior Messaging Engineer Job Responsibilities: The Senior Messaging Engineer is responsible for the design, implementation, security, and support of the law firm's enterprise messaging ecosystem across both on-premises and cloud environments. This position is pivotal in ensuring the availability, security, compliance, and performance of the messaging systems in a hybrid, multi-site law firm environment. Key responsibilities include: -
Job Title: Senior Tax Accountant Job Responsibilities: The Senior Tax Accountant at the law firm is responsible for managing and executing various tax-related functions. The primary duties include: - Collaborating with external tax consultants to ensure accurate quarterly estimated tax payments. - Coordinating all K-1 information necessary for completing the annual tax return. - Handling all state and local tax return filings and payments throughout the year. - Keeping quar
Receptionist – Legal Assistant The candidate's responsibilities include: Greeting clients; Answering phones; Data Entry; Daily and/or weekly recording of documents at various town/city halls (must have a reliable vehicle); Processing bi-monthly/quarterly bulk mail campaigns; Scanning and shredding files; Scheduling/calendaring. Reliable vehicle- required. Previous office experience- required. Paralegal education- preferred. Previous law office experience- preferred. Fluent...
Receptionist – Legal Assistant The candidate will join real estate and business law firm. Job responsibilities: Greeting clients. Answering phones. Data Entry. Daily and/or weekly recording of documents at various town/city halls (must have a reliable vehicle). Processing bi-monthly/quarterly bulk mail campaigns. Scanning and shredding files. Scheduling/calendaring. Requirements: Previous office experience- required. Paralegal education- preferred. Previous law office expe...
Corporate Lawyer The candidate is responsible for providing a broad range of legal services for **Members Only**, a business law firm specializing in corporate, finance, real estate and business succession planning. Draft documentation for various corporate transactions, including financings, acquisitions, dispositions and real estate. Draft resolutions, votes, certificates and other corporate documents, review contracts, and provide correspondence to clients and othe
Law Firm Seeking Part-Time Legal Assistant 15 Hours Per Week Experienced in Litigation and Business Law Job Summary: **Members Only**, a leading law firm, is seeking a part-time legal assistant to provide administrative support to our attorneys in both litigation and business law. This role requires scheduled hours during weekday evenings and Saturdays, totaling approximately 15 hours per week. Duties and Responsibilities: - Assist with all phases of litigation, including disc
Job Title: Legal Assistant Job Responsibilities: - E-filing experience in Rhode Island and Massachusetts, both State and Federal courts - Familiarity with civil and arbitration procedures/filings - Maintain attorneys' calendars by planning and scheduling meetings, depositions, mediations, teleconferences, and travel - Communicate with outside law firms to schedule depositions and other meetings as needed - Proofread and finalize correspondence, pleadings, discovery, motions,
Paralegal I - Housing Prosecution The candidate under supervision of the Deputy City Solicitor or designee assists Law Department Attorneys in the preparation and maintenance of sensitive material relating to Housing Court legal claims and suits as well as assistance with projects within the jurisdiction of the City Solicitor as it relates to housing court matters.
Assistant Legal Secretary - Housing Prosecution, Bilingual The candidate under supervision of the Prosecution Coordinator, performs secretarial work related to the prosecution of violations of the following: (1) City and State Property Maintenance and Building Codes; (2) Lead Hazard Mitigation Act; and (3) Zoning Code.
Job Title: Paralegal Job Responsibilities: - Managing all phases of real estate closings, both residential and commercial. - Preparing and filing legal documents in Rhode Island, Federal, and State Courts. - Filing annual reports and forming corporations. - Utilizing strong computer skills to manage tasks efficiently. - Problem-solving and multi-tasking in a fast-paced environment. - Communicating effectively, both verbally and in writing, with a strong analytical ability.
Job Title: Client Engagement Operations Manager (Complex Litigation) Job Responsibilities: - Serve as the key liaison between Activation and Case teams, ensuring seamless communication, productivity, and the delivery of high-quality results aligned with organizational goals. - Design and oversee a multi-channel client engagement protocol to gather essential information to evaluate the viability of a client’s claim. - Manage outside vendor responsible for outbound call prog...
Job Title: TLM, Salesforce Engineering Job Responsibilities: Technical Leadership: - Lead the development and maintenance of custom Salesforce solutions using Apex, Lightning Web Components (LWC), Aura Components, Visualforce, and integrations with external systems. - Design and implement secure coding practices and ensure compliance with Salesforce security guidelines. - Establish, document, and enforce development standards, best practices, and coding guidelines as establ
Law Firm Seeks a Veterans Claims Advocate Law firm **Members Only** is seeking a Veterans Claims Advocate to join their growing VA disability compensation practice. The ideal candidate is passionate about assisting one of the nation’s most underserved communities – our veterans. VA disability compensation is a monetary benefit for veterans with a disability related to their military service. This is an exciting area of administrative law. Responsibilities of the Veterans Claim...
Job Title: Paralegal V Job Responsibilities: **Members Only** is seeking an experienced, detail-oriented, self-starting individual to support its Corporate Secretary and Subsidiary Maintenance teams within the Legal Department. The position will report to the Assistant General Counsel - Securities & Governance and to the Vice President, Corporate Development, Treasury and Real Estate. The primary responsibilities include: - Assisting in the preparation of Board, Committee, and Annual G
Job Title: Legal Assistant Job Responsibilities: - Assisting with document preparation, filing, and correspondence - Managing client communications and scheduling - Maintaining case files and deadlines - Supporting attorneys with probate, civil, and general practice matters Education and Experience Information: - Prior legal experience preferred; probate experience a plus - Proficient in Microsoft Office (Word, Excel, Outlook) - Strong organizational and communication skill
Job Title: Insurance Paralegal Job Responsibilities: - Case management: Organize and manage case files, legal documents, and evidence. - Document preparation: Draft legal documents such as pleadings, motions, and discovery requests. - Legal research: Conduct legal research on insurance policies, claims, and relevant laws. - Communication: Act as a liaison with clients, witnesses, and insurance companies; communicate with experts and coordinate with opposing counsel. -
Job Title: Information Security & Compliance Specialist Job Responsibilities: - Policy & Program Management: Develop and maintain the law firm's Information Security Management Program (ISMP). Establish and enforce data governance and cybersecurity policies in accordance with HIPAA, SOC 2, and relevant state laws. Own documentation of controls, risk assessments, audit responses, and security-related protocols. - Compliance & Risk Management: Lead regular risk assessments and