Transfers Assistant
Job Title: Transfers Assistant
Job Responsibilities:
- Project Assistance: Assist with various projects such as closing files, transferring files in and out of the law firm, handling terminations, retention, and participating in other special projects as assigned.
- Records Collection & Review: Collect records and files from offices and off-site storage, and assist with reviewing these for disposition or transfer.
- Software Utilization: Operate computerized records management software to update systems with current data under the direction of the Transfers Specialist or Coordinator.
- Responsiveness: Respond promptly to requests sent via email, regular mail, instant message, and telephone.
- Document Review: Review physical and electronic files in preparation for transfer.
- Matter Opening: Assist with opening of matters in law firm systems.
- Document Organization: Assist with the preparation of electronic and physical files for inclusion in law firm systems.
Education and Experience:
- A minimum of a high school diploma or equivalent is required.
- At least 1 year of professional work experience is required, preferably in the legal and/or professional services industry.
- Demonstrated ability to thrive in a collaborative, team-oriented environment and contribute positively to team dynamics.
- Strong interpersonal and communication skills are essential for effective interaction with a diverse group of attorneys and staff through phone, email, and in-person communication.
- Exceptional attention to detail and organizational skills across all responsibilities.
- Proficiency in using standard office technology, including personal computers, phone systems, copiers, and necessary programs and applications, with a willingness to learn and adapt to new and evolving technologies.
- Ability to change and adapt to current and future responsibilities and circumstances.
- Ability to work in the Minneapolis office each Wednesday at a minimum and on occasion as needed.
Salary Information:
- Competitive pay and discretionary bonus opportunities are offered along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement.
- Award-winning retirement and profit-sharing plans with employer contribution.
- The pay range for this position varies by geographic market. In Minneapolis, the estimated starting pay is - per hour (based on a workweek). Final compensation will be based on a variety of factors, including education, experience, skills, professional background, overall qualifications, and location.
Why Join the Law Firm?
- A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives.
- A positive culture awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight based on high levels of employee engagement.
Commitment to Diversity:
The law firm values creativity and innovation, which are seen as a result of diverse perspectives. Having a diverse team enhances the quality of legal services provided to clients, sustains the firm's standing as a premier IP law firm, and strengthens the fabric of the firm.
Equal Opportunity Employer:
The law firm is an equal opportunity employer and notifies all applicants of their rights pursuant to federal employment laws. For further information, applicants are encouraged to review the "Know Your Rights" notice from the Department of Labor.
