Legal Staff Other in Austin, TX

Law Firm

Austin, TX

Legal Staff Other in Austin, TX

Legal Staff

Min 5 yrs required

No

Job Title:
Resources Center Specialist

Job Responsibilities:
- Maintain a secure working environment with minimal distractions and interruptions.
- Handle all firm content with extreme discretion and privacy.
- Exercise robust efforts to remain accessible and engaging to all levels of personnel.
- Convert Adobe PDFs to MS Word documents (and vice versa) using firm-issued conversion software.
- Clean and format converted MS Word documents, applying styles, cross-referencing, and generating tables of contents and authorities.
- Revise MS Word documents from handwritten copies or via track changes.
- Create labels and letters using firm templates and MS Word’s mail-merge feature.
- Select appropriate state pleading templates for discovery responses.
- Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
- Create and revise diagrams, tables, and organizational charts.
- Create and revise Excel spreadsheets, using filters and basic formulae.
- Format Excel spreadsheets for printing and converting to Adobe PDFs.
- Compile, edit, and create Adobe PDFs with internal/external hyperlinking.
- Create bookmarked e-binders.
- Prepare Adobe forms, organizing pages, redacting, and applying specific headers and footers.
- Utilize Olympus software for transcribing audio files.
- Generate comparisons via Litera or MS Word Compare.
- Process DocuSign packets.
- Assist with creating firm-branded marketing materials, including Pitch proposals, Client Alerts, Face Sheets, and Placemats.
- Stay abreast of technology and software changes within the firm to be an “expert” in document preparation.
- Attend all mandatory training classes.
- Participate in pilot programs as needed.
- Ensure all work requests are recorded in Cherwell Management application.
- Responsible for complete accuracy of work product.
- Assist administrative and legal staff across the firm as needed.

Education and Experience Information:
- required.
- Candidates must have at least five years’ comparable experience in a legal Word Processing Center environment.
- Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
- Proficient in iManage Work or have familiarity with document management systems.
- Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus.
- Experience or knowledge of DocXtools, Workday, and DocuSign is also a plus.
- Ability to balance multiple projects and deadlines.
- Organized, detail-oriented, efficient, and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

Salary Information:
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in the law firm's comprehensive benefit program, including health and wellness plan, life and disability insurance, flexible spending accounts, a health savings account, a 401(k) plan, profit-sharing plan, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:
- Colorado, New York, California applicants: Full-time annualized salary range $70,000- $106,500.
- The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.

Additional Information:
Qualified candidates with arrest or conviction records will be considered for employment in accordance with applicable laws, such as the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and the California Fair Chance Act.

The law firm is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, or any other status protected by applicable law.

The law firm is proud of its remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. It seeks to attract and develop the very best talent to work with them.