Job Title: Legal Administrative Assistant - Disputes
Job Responsibilities:
- Provide practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions, and prioritize work accordingly.
- Draft, edit, and proofread legal documents, communications, files, or presentations to ensure accuracy.
- Oversee the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensure all work products are easily accessible and up to date.
- Collaborate with other Legal Administrative Assistants or Legal Executive Assistants to complete more complex projects or provide administrative support for any assigned attorneys. Provide mentorship, guidance, and delegation to Legal Support Assistants who assist with projects as appropriate. Provide key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation.
- Organize and monitor delegated assignments within the firm’s workflow tool, ensuring that administrative tasks are accurate and timely. These projects can include but are not limited to travel arrangements, expense reports, time entry, document production, ensuring scheduling items are up to date, initiating and managing the conflicts process, and opening client matters.
- Oversee billing matters including all approval forms and collaboration correspondence, ensure prebills are processed by the appropriate team accurately and timely; serve as a liaison between attorneys and the Billing Department regarding issues arising throughout the billing process. Ensure final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.
- Serve as a trusted advisor for associates, partners, or other attorneys. Handle confidential or sensitive matters using discretion and promote professionalism and exceptional service in all interactions with attorneys, clients, and other law firm business professionals.
Education and Experience Information:
- Minimum Education: High School or GED
- Preferred Education Level: Bachelor’s Degree in Legal studies, business administration, or a related field.
- Minimum Years of Experience: 2 years’ experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role.
Salary Information:
- The firm’s expected hiring range for this position is - per hour depending on the candidate’s geographic market location.
The Legal Administrative Assistant role requires strong communication skills, both written and verbal, and the ability to work effectively with clients, lawyers, business professionals, and third parties. The position demands proficiency in Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, and the ability to adapt to application upgrades and the use of AI-powered tools for document production, review, and case research. Candidates should demonstrate flexibility and willingness to learn new skills and adapt to the evolving needs of the attorney’s practice, while working well under pressure and maintaining a positive and productive attitude.
Physical demands include exerting up to 10 pounds of force occasionally and primarily sedentary work involving sitting most of the time. The work environment offers a hybrid arrangement of remote and in-office work, subject to coordination with the hiring manager or supervisor. The job description is subject to modification at the firm’s discretion, and the role is based on an at-will employment agreement. The firm does not offer immigration sponsorship for this position. Reasonable accommodations may be requested to support individuals with disabilities in performing essential functions or participating in the job selection process.
