Legal Staff Accounting/Finance in Philadelphia, PA

Law Firm

Philadelphia, PA

Legal Staff Accounting/Finance in Philadelphia, PA

Legal Staff

Min 2 yrs required

No

Law Firm Seeking Billing Coordinator with Experience in Accounting

Introduction:

Fox Rothschild LLP, a leading national law firm, is seeking a skilled Billing Coordinator to join our Accounting Department. This full-time position offers a competitive salary and benefits package, and the opportunity to work in a fast-paced and dynamic work environment with a team of professionals.

Job Title: Billing Coordinator

Job Category: Accounting

Requisition Number: BILLI002880

Salary: Competitive salary based on experience

Job Description:

As a Billing Coordinator at Fox Rothschild LLP, you will support the billing function for assigned practice areas and/or offices. In this role, you will work closely with attorneys to review and edit Proformas, initiate transfers, write-down requests, and markups prior to submitting them to the assigned Billing Specialist. You will also assist with distribution of monthly invoices, review and provide billing supporting documentation, and respond to billing inquiries in a timely manner.

Key Responsibilities:

- Assist with distribution of monthly Proformas
- Review and edit Proformas, initiate transfers, write-down requests, and markups
- Review finalized invoices for accuracy before sending
- Prepare cover letters and other reports to accompany invoices
- Review and provide billing supporting documentation
- Send invoices to appropriate recipients via email or mail
- Research and respond to internal and external billing inquiries
- Identify billing inaccuracies and work with appropriate personnel to resolve issues
- Assist with resolution of unpaid invoices
- Provide customer service as client/attorney liaison
- Monitor work in process and follow up with attorneys
- Review documents and records for compliance with client guidelines
- Assist with requesting refund checks to clients
- Maintain and adhere to client and attorney billing notes
- Review billing rates for compliance and accuracy
- Review aged/unbilled work in process and provide status updates to Billing Supervisor
- Verify accuracy of billing records, notices, and statements
- Ensure all tasks are completed in accordance with Firm and client billing guidelines and policies

Qualifications:

- Associate's Degree in accounting, finance, or related field preferred (applicable work experience will be considered)
- Minimum of two years of related experience at a law firm or legal department preferred
- Strong technical skills, including proficiency in Microsoft Office Suite, Adobe, and time and billing software
- Ability to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment
- Excellent judgment and decision-making skills
- Ability to work independently and proactively
- Strong communication and interpersonal skills
- High level of organizational skills
- Ability to maintain confidentiality and provide outstanding customer service

Work Environment & Physical Demands:

This job operates in a clerical, office setting and requires sitting, walking, and standing for extended periods of time. The employee may also need to lift, carry, push, or pull objects up to 10 pounds. Close visual acuity is required for tasks such as preparing and analyzing data, transcribing, and viewing a computer terminal.

Disclaimer:

Fox Rothschild LLP is an equal opportunity employer and does not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetic information. We are committed to providing a workplace free of discrimination and harassment.

Conclusion:

If you are a skilled Billing Coordinator with experience in accounting and are looking for a new opportunity in a dynamic and fast-paced environment, we encourage you to apply for this position at **Members Only** We offer a competitive salary and benefits package and the opportunity to work with a team of professionals dedicated to providing outstanding service to our clients. Join us and take the next step in your career at a top national law firm.