Law Firm
New York City, NY
Legal Staff Legal Secretary in New York City, NY
Legal Staff
Max 3 yrs required
No
Legal Administrative Assistant
Job Title
Legal Administrative Assistant
Job Responsibilities
The Legal Administrative Assistant is responsible for providing comprehensive administrative support to a team of attorneys, paralegals, and business support personnel within the law firm. Key responsibilities include:
- Creating and editing documents and maintaining electronic filing of client and matter-related documents.
- Organizing inboxes and filing emails systematically.
- Performing document comparisons to ensure accuracy and consistency.
- Arranging travel and managing travel itineraries for team members.
- Processing expenses and invoices in collaboration with Williams Lea.
- Editing daily time entries for narrative accuracy and reviewing Work In Progress (WIP) reports to ensure clean diary entries in accordance with client guidelines.
- Reconciling temporary time entries when new matters are opened.
- Handling incoming and outgoing mail efficiently.
- Providing additional overflow support to the New York Administrative Resource Center.
- Building and maintaining strong relationships with assigned team members.
Education and Experience Information
- is required.
- Expert proficiency with MS Office applications, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills with the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff, and clients.
- Expert communication skills.
- Proactive approach to problem-solving and strong decision-making capability.
- Experience working in a law firm, professional services organization, or customer service capacity is preferred.
Salary Information
The law firm offers a comprehensive Total Rewards package to its business support team members, which includes health and well-being benefits, personal and professional development, career growth opportunities, and a collegial and supportive culture. The anticipated pay range for the Legal Administrative Assistant role in New York, NY, is $66,700 to $96,700. This role is also eligible for a discretionary bonus based on performance. The actual offered rate will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.
Working Conditions
This position requires a hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is essential for ongoing business continuity, professional development, and effective collaboration with colleagues and management.
Jun 11, 2025
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Jun 01, 2025
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