Job Title: Legal Assistant - Receptionist
Job Responsibilities:
Reception & Front Desk Duties:
- Answer and direct incoming phone calls in a courteous, professional manner.
- Greet and assist clients and visitors as they arrive.
- Manage office email correspondence and relay messages to appropriate team members.
- Schedule appointments and maintain attorney calendars.
- Maintain an organized, welcoming reception area.
Legal Assistant Duties:
- Perform telephone intakes on new potential cases.
- Request, obtain, and organize medical records from providers.
- Assist with pre-litigation tasks, including:
- Completing no-fault applications and related forms.
- Preparing and organizing client files.
- Opening and maintaining electronic case files in law firm software.
- Data entry and maintenance of case information.
- Draft basic correspondence under attorney supervision.
- Perform clerical tasks such as scanning, photocopying, and filing.
- Ensure confidentiality and professionalism at all times.
Education and Experience Information:
- Previous experience in a law office is preferred, with personal injury experience being a strong plus.
- Familiarity with legal software, particularly SmartAdvocate or similar systems, is preferred.
- Spanish-speaking ability is preferred but not required.
- Strong communication skills, both written and verbal, are necessary.
- Candidates should possess excellent organizational skills and attention to detail.
- Proficiency with Microsoft Office, including Word, Outlook, and Excel, is required.
- Ability to handle sensitive information with discretion is essential.
- Comfortable working in a fast-paced, team-oriented environment.
Salary Information:
- The salary for this position ranges from $45,000 to $60,000 yearly.
- Additional benefits include medical coverage, paid time off, and retirement plans.
What We Offer:
- A supportive and collegial team atmosphere.
- Hands-on training and opportunities for growth.
- Exposure to all phases of personal injury pre-litigation.
- Convenient Manhattan location.
- Long-term career potential for the right candidate.
Company Description:
The law firm is a small but growing plaintiff’s personal injury firm located in Midtown Manhattan, near Penn Station. The team is dedicated to assisting injured individuals in seeking justice and compensation. The work environment is friendly, professional, and collegial, where each team member is valued and supported.
