Job Title: Billing Coordinator
Job Responsibilities:
The Billing Coordinator is tasked with ensuring timely, efficient, and accurate client billing and E-Billing processes. Key responsibilities include:
- Creating client prebills and uploading them to Prebill Manager.
- Reviewing and collaborating on attorney prebill edits, generating client bills in compliance with client billing guidelines and firm policy.
- Identifying unusual situations, gathering information, and elevating issues as necessary.
- Developing and maintaining internal and client reports, including spreadsheets, charts, summaries, and expense backup.
- Distributing invoices via client E-Billing systems and resolving issues with uploads, rates, billers, and budgets.
- Becoming an expert on client engagement letters and billing guidelines to ensure compliance and limit delays in billing and collections.
- Reviewing daily cash reports for client payments, identifying reductions, and coordinating with billing attorneys to appeal or write-off as needed.
- Coordinating client work-in-progress write-downs and accounts receivable write-offs, obtaining proper approvals, and forwarding for processing.
- Organizing and maintaining client billing and instruction files for each billing attorney and client account.
- Researching and resolving ad-hoc projects and assignments as they arise.
Education and Experience Information:
- Five years of experience in legal billing is strongly preferred, or comparable legal experience.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook, is required.
- Experience with Aderant Billing, Prebill Manager, and client E-Billing platforms is strongly preferred. Experience with software such as BillBlast and other revenue-cycle software is a plus.
- Excellent attention to detail, written, verbal, and interpersonal communication skills are required.
- Must be a proactive, inquisitive, and analytical problem solver, with the ability to collaborate with finance team members and promote a positive work environment.
- Effective client management skills and a record of providing excellent customer service are essential.
- Requires flexibility and the ability to manage time, organize, and prioritize workload effectively.
Salary Information:
The salary range for the Billing Coordinator position is $65,000 - $75,000 in Chicago. The offered salary will be determined by a variety of factors including work location, individual skill set, previous/applicable experience, education, external market data, and internal equity considerations.
Benefits:
The law firm offers a comprehensive benefits package that includes competitive health, dental, and vision insurance plans, flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Additional benefits include flexible spending programs, health savings account, commuter benefits, personal and parental leave programs, wellness programs, access to mental health support, professional development programs, and various employee discounts and perks.
Equal Employment Opportunity Statement:
The law firm is committed to providing employment opportunities to qualified applicants and employees on an equal basis without regard to age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The firm will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.
E-Verify:
The law firm uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the . Department of Homeland Security.
