Job Title: Legal Assistant
Job Responsibilities:
- Attorney Support:
- Take accurate and complete notes during client meetings, calls, and court hearings.
- Transcribe dictation and meeting notes for attorneys.
- Assist attorneys with research and case preparation, including gathering documents and case files.
- Prepare and file legal documents such as petitions, correspondence, and discovery requests.
- Coordinate document signings, ensure notarization, and follow up on outstanding documents.
- Administrative & Office Support:
- Manage attorney calendars, schedule meetings, and coordinate client appointments.
- Handle incoming and outgoing communications, including calls, emails, and mail.
- Maintain and organize client files (both physical and digital), ensuring confidentiality and accessibility.
- Assist in preparing and organizing for client meetings, depositions, and court appearances.
- Provide general administrative support including scanning, copying, and data entry.
- Special Projects & Miscellaneous Duties:
- Assist with special projects as needed, including client intake, document reviews, and team collaboration tasks.
- Monitor and track important deadlines, ensuring tasks are completed on time.
- Help manage billing entries and assist with accounts receivable follow-up when necessary.
Education and Experience Information:
- 1–3 years of experience in a law office or professional services environment, with a focus on attorney support preferred.
- Proficient in Microsoft Office Suite (Word, Outlook, Excel); experience with legal case management software is a plus.
- Experience using CRMs or legal case management software (., Clio, LEAP, PracticePanther, or similar) is a plus.
Qualifications:
- Excellent note-taking and transcription skills.
- Strong organizational skills with the ability to handle multiple tasks simultaneously.
- Clear communicator with strong written and verbal communication skills.
- Professional, dependable, and able to handle sensitive information with discretion.
- Self-starter with a proactive attitude and the ability to thrive under pressure in a fast-paced environment.
Salary Information:
- Employment Type: Full-Time
- Benefits Offered: Dental, Medical, Retirement
- Compensation: $40,000 to $50,000 per year
- Salary Range: $40,000 – $50,000
Benefits:
- Medical benefits with dental option.
- 401(k) contribution.
- Gym membership.
- Opportunities for long-term growth and professional development within a stable, client-focused firm.
Additional Information:
The law firm is a high-performing estate planning and elder law firm that has built a reputation for delivering excellent legal solutions with a deep commitment to hard work, integrity, and family values. The firm serves individuals, families, and small business owners, helping them protect what matters most. The ideal candidate should be someone who thrives in a fast-paced environment, takes pride in their work, and enjoys being part of a mission-driven team. The law firm offers custom estate planning, business planning, trust administration, and estate administration services, with a mission to serve the public with care and commitment.
