Job Title
Senior Coordinator, Billing
Job Responsibilities
The Senior Coordinator, Billing is responsible for managing the client billing process for an assigned group of partners. Key duties include:
- Timely distribution of monthly proformas to assigned partners.
- Preparation and revision of draft bills, incorporating partners' comments and revisions.
- Ensuring accurate and timely completion of assignments and inquiry responses, adhering to the firm's guidelines and policies.
- Preparing, submitting, and monitoring e-bills through various intermediary systems.
- Reviewing proformas and draft bills to ensure compliance with any global agreements for clients.
- Confirming that applicable rates and any fee arrangements are accurately reflected on all matters for proper client billing.
- Proactively communicating with billing partners regarding matter billing status and other ad hoc queries.
- Liaising with the Manila Billing Team to assist with the generation of proformas and preparation of draft/final invoices.
- Coordinating with Cash Receipts and Accounts Payable teams to resolve any payment or vendor inquiries.
- Maintaining detailed billing notes and files on each assigned partner.
- Escalating issues to the Senior Manager of Billing and Regional Director of Finance as they arise.
Additional responsibilities include ad-hoc analysis requested by partners or clients, handling client requests involving tracking monthly accruals, budgets, and submission for approval of timekeeper rates, and assisting other Coordinators as required.
Education and Experience Information
- A Bachelor's degree with a concentration in Business, Accounting, or Finance is preferred.
- A minimum of 3 years of legal billing experience is strongly preferred.
- A thorough understanding of billing processes and procedures is necessary.
- Proficiency in Microsoft Office applications, including Excel (., Pivot Tables and Data Analysis), is preferred.
- Strong communication skills, with the ability to interact at all levels, are essential.
- Exceptional attention to detail is required.
- The ability to see an issue through from start to finish is important.
- The ability to organize workflow and use time efficiently is needed.
- The ability to anticipate work needs and follow through with minimal direction, as well as follow up on one's own initiative, is crucial.
- Exceptional determination, self-motivation, interpersonal skills, and resolve are important.
- Knowledge of 3E or Elite Enterprise is preferred.
- Knowledge of a wide variety of e-billing vendor software is helpful.
Salary Information
- Salary range for the New York market: 73,600 - 119,600 US Dollars (USD) Yearly.
- Salary range for the Washington . market: 73,600 - 119,600 US Dollars (USD) Yearly.
- Salary range in other markets will vary.
