Legal Staff Accounting/Finance in New York City, NY

Law Firm

New York City, NY

Legal Staff Accounting/Finance in New York City, NY

Legal Staff

Min 4 yrs required

No

Job Title: Sr. Revenue Coordinator

Job Responsibilities:
The Sr. Revenue Coordinator is responsible for executing full-cycle revenue operations for an assigned group of Billing Partners at the law firm. This role includes:

- Providing high-quality support to assigned Billing Partners and acting as a trusted advisor in all aspects of the revenue cycle, including billing and collections.
- Monitoring and following up on unbilled inventory (Work In Progress - WIP) and accounts receivable (AR).
- Tracking and forecasting monthly billings and collections based on feedback from assigned Partners and clients.
- Reviewing proformas before distribution to Billing Partners to ensure accuracy and compliance with guidelines and agreed billing arrangements.
- Drafting and editing invoices based on mark-ups/instructions, including handling write-off processing, time/cost transfer, and time entry narrative changes.
- Preparing draft and final invoices, documenting distribution to clients before posting in the firm's financial system, and filing all relevant backup documentation under each invoice when posting.
- Tracking and reporting on the status of electronically submitted bills, troubleshooting issues, and addressing rejections causing delays.
- Proactively communicating changes in client policies to timekeepers.
- Monitoring unallocated cash receipts and on-account funds on assigned client matters and facilitating timely decisions to apply funds or refund to clients.
- Completing monthly billing and collections forecasts within the Elite 3e Financial System and other monthly reporting assignments in a timely manner.
- Responding quickly and accurately to all billing-related requests and inquiries.
- Assisting with the development, testing, and documentation of new processes and software relating to revenue operations.
- Working closely with the Manager and Department Leadership to devise plans for collections follow-up and initiating direct contact with clients.
- Reviewing partially paid invoices, researching and summarizing the reasons for partial payment, and preparing a plan of action for the Billing Partner.
- Assisting with the mentoring and development of junior staff members.
- Engaging in ad hoc projects and any additional responsibilities as required by management.

Education and Experience Information:
- A minimum of 4 years of revenue operations experience, primarily in billing, within a law firm or professional services environment.
- Experience with the Elite 3e Financial System is a plus, as well as familiarity with e-billing platforms such as Collaborati, Legal X, Tymetrix, Legal Exchange, Counselink, and Sergenti Tracker.
- Proficiency in MS Office, including advanced Excel and Word skills.
- Strong math and numeracy skills.
- Solid business acumen and the ability to act as a trusted advisor.
- Strong judgment, critical thinking capabilities, and effective problem-solving skills.
- Developing capabilities in reporting and data analysis.
- Effective communication skills, serving as a point of escalation and providing guidance to junior team members.
- Excellent follow-up skills.
- Initiative, self-motivation, and the ability to set a positive example.
- A Bachelor’s degree is preferred.

Salary Information:
The estimated salary range for the Sr. Revenue Coordinator position is $105,000 to $115,000. Compensation decisions within this range are dependent on various factors, including the individual's skills, experience, and qualifications.

The law firm offers a competitive compensation package comprised of base pay and discretionary year-end bonuses for eligible employees. Benefits include medical, dental, vision, disability coverage, life insurance, a flexible spending plan, and a 401K plan. The firm also offers generous paid time off and holidays. All employment decisions are made based on qualification, performance, and other pertinent work-related factors, without discrimination based on race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran status, genetic information, or any other legally protected status.