Legal Staff Legal Secretary in Boston, MA

Law Firm

Boston, MA

Legal Staff Legal Secretary in Boston, MA

Legal Staff

Min 5 yrs required

No

IP Secretary (Trademark) - Law Firm - Boston

H1: Join ArentFox Schiff as an IP Secretary (Trademark) and help us build a diverse and inclusive culture!

H2: Be a part of a team dedicated to providing excellent client service and support while producing high-quality work product.

Are you a detail-oriented and organized individual with a passion for intellectual property? ArentFox Schiff is seeking an IP Secretary to join our team in Boston, with the potential for placement in New York as well.

As an IP Secretary, you will provide a high level of support to assigned patent and/or trademark attorneys and timekeepers, while maintaining a general knowledge of the firm's IP practice area and specialized knowledge of assigned timekeepers' clients.

We value diversity and do not discriminate on the basis of any legally protected characteristic in our employment decisions. Join us and help us create a culture that reflects our dedication to diversity, equity, and inclusion.

Responsibilities:

- Prepare, enter, proofread, and finalize daily time entries for assigned timekeepers
- Assist with the setup of new clients and matters, including conflict checks and engagement letters
- Review and edit monthly proformas for billing, and assist with collection efforts for outstanding receivables
- Submit expense reimbursement requests and handle vendor invoices
- Generate docket reports and coordinate travel arrangements
- Provide overflow assistance as needed

Requirements:

- High School Diploma or equivalent, college degree preferred
- 5+ years of secretarial experience, preferably in a law firm or corporate setting
- Strong sense of accountability and ownership
- Ability to work independently and meet deadlines
- Proven problem-solving skills and good judgment
- Excellent communication and technical skills
- Proficiency in Microsoft Office and docketing databases
- Reliability, flexibility, and dependability

Salary:

- Annualized good faith base salary range: $66, - $100,000 (dependent on experience and qualifications)
- Actual salary rate offered based on factors such as experience, education, and qualifications

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We offer a positive, service-oriented work environment and opportunities for professional growth. Apply now and join our team as an IP Secretary (Trademark) in Boston!