Job Title: Scheduling Secretary
Job Responsibilities:
- Manage the scheduling of conference calls with attorneys, mediations, court appearances with clients, expert witnesses, other law firms, settlement conferences, oral arguments, and trials.
- Handle miscellaneous administrative duties such as composing professional correspondence, proofing documents, copying, filing, and handling general office duties as needed.
- Professionally answer and handle phone calls and respond to emails, acting as a client liaison on practice matters.
- Work with witnesses and other law firms to coordinate deposition and trial testimony.
Education and Experience Information:
- The right candidate will have at least two years of civil litigation experience.
- Experience in Personal Injury matters is preferred.
- Comprehensive knowledge of Microsoft Office is a must.
- The ideal candidate will be self-directed and detail-oriented with a high level of accuracy.
- Able to organize and manage multiple tasks in a fast-paced environment.
- Ability to maintain a high level of discretion, judgment, and confidentiality, professional and ethical standards in communications with both external and internal parties.
- Well-organized and able to see an assignment through to successful conclusion.
- Self-directed; able to think analytically and solve problems with little direction.
- Able to demonstrate a customer service demeanor regardless of the person or issue at hand.
Salary Information:
- Salary information is not provided in the text.
Benefits:
- The law firm is committed to the health and well-being of its staff members and offers a full range of benefits, including traditional major medical and hospitalization coverage, a prescription plan, a dental plan, a vision plan, life insurance, accidental death, and dismemberment coverage, a profit sharing, and a 401(k) plan, paid vacation, and paid holidays.
Equal Opportunity Employer:
- The law firm’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also the policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.
Mansfield Rule:
- As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers, the law firm is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.
- Under this initiative, the firm strives for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by the law firm to be transparent in internal governance, particularly with selection guidelines and job descriptions for firm management roles and committees.
