Legal Staff Accounting/Finance in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Accounting/Finance in Chicago, IL

Legal Staff

5-5 yrs required

No

Job Title: Billing Coordinator - Any US Office/West Coast Hours

Job Responsibilities:
The Billing Coordinator at the law firm is tasked with a variety of responsibilities centered around the preparation and management of billing processes. Key duties include:

- Printing and distributing Proformas and following up with Billing Partners regarding unbilled charges, especially those over 30 days.
- Preparing monthly narrative and detailed bills, ensuring adherence to client requirements, and applying discounts accurately.
- Editing time records and maintaining documentation for adjustments, developing awareness of repetitive adjustments, and suggesting improvements for the time-keeping and adjustment processes.
- Sending bills to clients via mail, email attachments, or electronically through client-assigned vendors, and ensuring proper communication with accounting.
- Managing workflow and coordinating the activities of administrative assistants who edit time entries and distribute bills.
- Working with rate tables and client arrangements, maintaining information about client-specific rates, discounts, disallowed charges, and required task coding.
- Managing electronic billing processes, including submission of timekeepers for rate approvals and troubleshooting billing issues.
- Actively monitoring client receivables and aging, working with management to expedite application to WIP and AR.
- Maintaining professional communication with clients regarding their billing.
- Providing ad hoc and standard reporting for requests from clients and partners using tools like Tableau and Excel.
- Supporting and assisting fellow billing coordinators as needed.
- Performing additional duties as requested.

Education and Experience Information:
The ideal candidate for the Billing Coordinator position should have the following qualifications:

- A four-year college degree is preferred.
- Prior experience working in a billing department for a law firm or professional services firm is required.
- Experience with 3E is required.
- Knowledge of Word and advanced knowledge of Excel is required.
- Strong oral and written communication skills.
- Good judgment and initiative.
- Strong interpersonal and organizational skills are a plus.
- Ability to work well in a team environment.
- Self-motivated, able to work with limited supervision, and solutions-oriented.

Salary Information:
The salary range for the Billing Coordinator role is between USD $110,000 and USD $120,000 annually. This range represents the law firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation will depend on various factors, including the candidate’s relevant experience, qualifications, and location. A summary of available benefits can be found in the Career section of the law firm’s website.

Additional Information:
The position is classified as non-exempt and offers a hybrid working arrangement. The law firm is committed to equal opportunity employment and does not discriminate based on race, color, age, religious creed, nationality, disability, gender, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations for candidates with disabilities are available upon request.

The firm uses an automated employment decision tool to assist in the recruitment process, assessing candidates based on skills and experience. This tool has undergone a bias audit, and results are available upon request. Candidates in California are considered under the Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.