Job Title: Legal Administrative Assistant
Job Responsibilities:
The Legal Administrative Assistant at the law firm is responsible for executing a variety of administrative and clerical duties essential for the smooth operation of the office. The main responsibilities include:
- Scanning documents to ensure digital records are accurately maintained
- Answering phones and directing calls to the appropriate personnel
- Processing incoming and outgoing mail efficiently
- Photocopying documents as needed for case preparation or client files
- Filing documents in an organized manner for easy retrieval
- Handling fax communications
- Performing general office duties to support the team
Education and Experience Information:
The position prefers candidates who have experience in an office or law firm environment, indicating a familiarity with the operations and expectations within a legal setting. Specific experience requirements include:
- Previous experience in a law firm is highly preferred, suggesting that the candidate should possess an understanding of legal procedures and documentation.
- Computer proficiency is necessary, particularly with Microsoft Word, Excel, and internet usage, to manage office tasks effectively.
- Familiarity with mailing services such as FedEx, UPS, and Certified Mail is preferred, indicating the importance of managing legal documents and correspondence securely and efficiently.
- The candidate must be detail-oriented and capable of multitasking to handle various responsibilities simultaneously.
- Excellent communication skills are necessary for interacting with clients and colleagues professionally and effectively.
Salary Information:
The position offers a pay rate of to per hour. This reflects the compensation for fulfilling the responsibilities associated with the role, which requires attention to detail, effective communication, and administrative proficiency.
Additional Information:
The Legal Administrative Assistant position is a full-time role with a work schedule that consists of an 8-hour shift from Monday to Friday. The ability to commute to Melville, NY 11747 is required as the work location is in person. The law firm offers a comprehensive benefits package, which includes:
- Healthcare, Dental, and Vision insurance to support the overall well-being of employees
- Simple IRA with matching contributions for retirement savings
- Basic Life/AD&D Insurance to provide financial security
- FSA/Dependent Care and Commuter Benefits for tax-advantaged savings and commuting assistance
- Employee Referral Bonus as an incentive for recommending qualified candidates
- Paid Time Off and Paid Holidays to ensure work-life balance
The role is integral to maintaining the day-to-day operations of the law firm, requiring a candidate who is organized, efficient, and capable of handling multiple tasks in a dynamic environment.
