Legal Staff Accounting/Finance in New York City, NY

Law Firm

New York City, NY

Legal Staff Accounting/Finance in New York City, NY

Legal Staff

Min 3 yrs required

No

Job Title
Accounts Receivable Specialist

Job Responsibilities
The Accounts Receivable Specialist is tasked with several key responsibilities aimed at ensuring the efficient processing and management of cash receipts within the law firm. Reporting to the Revenue Manager-Accounts Receivable, the specialist will work closely with the Cash Receipts Team to deliver exceptional service. The primary responsibilities include:
- Updating the Daily Cash Reconciliation Spreadsheet to ensure accurate recording and balancing of all cash receipts from the previous day.
- Managing the Payments inbox by organizing incoming emails, categorizing them, ensuring each email is addressed, and filing them in appropriate folders or subfolders.
- Overseeing the Write-Off inbox, processing all accounts receivable write-offs, GBNF, and E-Billing requests in accordance with the Finance department’s policies and procedures, and ensuring each request is filed correctly.
- Saving receipts, remittances, and emails in the appropriate folders on the network drive.
- Assisting with processing reversal requests as needed.
- Supporting the processing of interim bill applications and offsets, coordinating the process with the billing team and Finance team.
- Updating and emailing the evening Daily Cash Report, beginning updates after 2:30 PM and sending it out by 6:30 PM.
- Providing coverage during the absence of other cash team members.
- Handling other responsibilities within the Cash Receipts function as assigned from time to time.

Education and Experience Information
Candidates for the Accounts Receivable Specialist position are recommended to have a Bachelor’s degree or equivalent, preferably in Accounting or Business. The role requires a minimum of 3 years of experience in a large law firm or a comparable industry, with a preference for those with experience in law firm cash or billing/collections. Familiarity with best practices for cash receipts/applications and billing/collections in a large law firm is essential. Additionally, knowledge of Law Firm Financial Software, preferably 3E, along with proficiency in MS Excel, Outlook, and Word, is required.

The candidate should possess exceptional written and verbal communication skills and excellent client service abilities. An enthusiastic and proactive approach is essential, along with the ability to work both independently and collaboratively within a large team. The role requires consistently meeting strict deadlines, being detail-oriented, thorough, and results-driven, with strong attention to detail and organizational skills. The ability to prioritize effectively and work well under pressure is crucial.

Flexibility and availability to work overtime as needed, particularly in November through December, including evenings and weekends, are required. Time off requests for November and December are limited and at the Manager's discretion.

Salary Information
The anticipated base salary range for the Accounts Receivable Specialist role is between $60,000 to $75,000. This range represents the law firm’s good faith and reasonable estimate of the base compensation. Actual base compensation will depend on several factors, including the candidate’s relevant experience, performance, qualifications, degrees, location, and the needs of the law firm.

Equal Opportunity Employer Statement
The law firm is an equal opportunity employer and is firmly committed to a policy of non-discrimination and to the rights of all employees to work in an environment free of sexual harassment and discrimination. Discrimination or harassment of any employee based on actual or perceived age, race, color, religion, hair, hair texture, disability, caregiver status, marital or partnership status, pregnancy (including childbirth, breastfeeding, or related medical conditions), ancestry, national origin and citizenship, gender, gender identity and expression, sexual orientation, sexual and reproductive health decisions, military or veteran status, creed, genetic predisposition, carrier status, or any other classification protected by federal, state, and local law is not acceptable. Appropriate disciplinary action may be taken against any employee willfully violating this policy. This policy applies to recruiting, hiring, placement, promotions, training, discipline, terminations, layoffs, recall, transfers, leaves of absence, compensation, and all other terms and conditions of employment.

Accommodations
Applicants requiring special assistance or accommodation during the application process due to a disability should contact the designated individual for assistance.