Law Firm
San Jose, CA
Legal Staff Legal Secretary in San Jose, CA
Legal Staff
No
Job Title: Legal Administrative Assistant at Law Firm in San Jose, CA
Salary: Competitive, based on experience and qualifications
Experience: High school diploma or equivalent required, Bachelor's degree preferred
Key Responsibilities:
- Provide administrative support to partners, associates, and other legal and business services staff in the office
- Maintain calendars, schedule and coordinate meetings, manage contacts lists, and handle administrative duties such as answering phones and arranging conference calls
- Prepare and submit expense reports, request conflict checks, and open new client matters
- Create, edit, format, and proofread documents using Microsoft Office and other software applications
- Assist with billing and collections, including direct contact with clients
- Coordinate business development, marketing, and social events
- Provide backup secretarial assistance as needed
Qualifications:
- High school diploma or equivalent required, Bachelor's degree is a plus
- Prior experience providing administrative support in a professional services environment is preferred
- Strong knowledge of computers and software applications
- Ability to prioritize and handle multiple tasks in a busy environment
- Strong interpersonal skills and outstanding client service skills
Benefits:
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Employee assistance program
- Employee discount
The Law Firm in San Jose, CA is seeking a skilled and experienced Legal Administrative Assistant to join their team. This role will provide administrative support to partners, associates, and other legal and business services staff in the office. The ideal candidate will have a high school diploma or equivalent, with a Bachelor's degree preferred. The salary for this position is competitive and based on experience and qualifications.
Key Responsibilities:
- Maintaining calendars and scheduling meetings using Outlook
- Managing contacts lists and administrative duties such as answering phones and arranging conference calls
- Creating and maintaining paper and electronic files, handling photocopying, scanning, faxing, and printing requests
- Handling all aspects of monthly bill preparation, including initiating pro formas, reviewing and transferring time entries, and finalizing bills for partner review
- Assisting with client billing and collections, including direct contact with clients
- Composing routine correspondence and emails, as needed
- Coordinating business development, marketing, and social events
- Providing backup secretarial assistance as needed
Qualifications:
- High school diploma or equivalent required, Bachelor's degree is a plus
- Prior experience providing administrative support in a professional services environment is preferred
- Strong knowledge of computers and software applications, including Microsoft Office
- Ability to prioritize and handle multiple tasks in a busy environment
- Strong interpersonal skills and outstanding client service skills
Benefits:
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Employee assistance program
- Employee discount
If you have a High school diploma or GED and experience in iManage, then this Legal Administrative Assistant position at the Law Firm in San Jose, CA may be a perfect fit for you. In this role, you will provide administrative support to partners, associates, and other legal and business services staff in the office. You will also have the opportunity to assist with billing and collections, coordinate business development and marketing events, and provide backup secretarial assistance as needed.
Key Responsibilities:
- Maintaining calendars and scheduling meetings using Outlook
- Managing contacts lists and administrative duties such as answering phones and arranging conference calls
- Creating and maintaining paper and electronic files, handling photocopying, scanning, faxing, and printing requests
- Handling all aspects of monthly bill preparation, including initiating pro formas, reviewing and transferring time entries, and finalizing bills for partner review
- Assisting with client billing and collections, including direct contact with clients
- Composing routine correspondence and emails, as needed
- Coordinating business development, marketing, and social events
- Providing backup secretarial assistance as needed
Qualifications:
- High school diploma or equivalent required, Bachelor's degree is a plus
- Prior experience providing administrative support in a professional services environment is preferred
- Strong knowledge of computers and software applications, including Microsoft Office
- Ability to prioritize and handle multiple tasks in a busy environment
- Strong interpersonal skills and outstanding client service skills
Benefits:
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Employee assistance program
- Employee discount
Join the team at the Law Firm in San Jose, CA as a Legal Administrative Assistant and utilize your skills and experience to provide administrative support to partners, associates, and other legal and business services staff in the office. This position offers a competitive salary based on experience and qualifications, and the opportunity to work in a fast-paced and dynamic environment.
Key Responsibilities:
- Maintaining calendars and scheduling meetings using Outlook
- Managing contacts lists and administrative duties such as answering phones and arranging conference calls
- Creating and maintaining paper and electronic files, handling photocopying, scanning, faxing, and printing requests
- Handling all aspects of monthly bill preparation, including initiating pro formas, reviewing and transferring time entries, and finalizing bills for partner review
- Assisting with client billing and collections, including direct contact with clients
- Composing routine correspondence and emails, as needed
- Coordinating business development, marketing, and social events
- Providing backup secretarial assistance as needed
Qualifications:
- High school diploma or equivalent required, Bachelor's degree is a plus
- Prior experience providing administrative support in a professional services environment is preferred
- Strong knowledge of computers and software applications, including Microsoft Office
- Ability to prioritize and handle multiple tasks in a busy environment
- Strong interpersonal skills and outstanding client service skills
Benefits:
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Employee assistance program
- Employee discount
If you are a highly organized and efficient individual with experience in legal billing or the
May 27, 2025
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Mar 10, 2025
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