Legal Staff Legal Secretary in San Jose, CA

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Law Firm

San Jose, CA

Legal Staff Legal Secretary in San Jose, CA

Legal Staff

Min 2 yrs required

No

Job Title: Legal Secretary/Assistant

Job Responsibilities:
- Assist with data entry and maintain databases related to client information, ensuring accuracy and confidentiality.
- Support project management tasks as needed within the department to ensure efficient workflow.
- Draft, format, and file legal documents including complaints, discovery, motions, and settlement documents, adhering to legal standards and timelines.
- Maintain and organize case files, both physical and electronic, keeping accurate records of all legal proceedings to support attorneys effectively.
- Schedule depositions, mediations, and court appearances, coordinating with relevant parties to ensure all arrangements are in place.
- Communicate professionally with clients, court staff, and medical providers, serving as a liaison to facilitate effective communication and information exchange.
- Manage attorney calendars and deadlines, ensuring all legal obligations are met promptly and efficiently.

Education and Experience Information:
- A minimum of 2 years of experience as a legal secretary in a personal injury law firm is required, demonstrating familiarity with the field.
- Proficiency in legal software such as Westlaw, Lexis, or similar case management systems is necessary to perform job functions efficiently.
- Strong knowledge of court filing procedures for both state and federal courts is essential for managing legal documents.
- Proven experience as a Legal Secretary or in a similar administrative role within a law firm, showcasing the ability to handle legal tasks effectively.
- Strong knowledge of legal terminology and procedures is essential for understanding and managing legal documents and communications.

Requirements / Qualifications:
- Ability to multitask and prioritize work in a fast-paced environment, ensuring all tasks are completed accurately and on time.
- High level of discretion and professionalism, maintaining confidentiality and integrity in all interactions.
- Excellent organizational skills with attention to detail, ensuring all records and documents are maintained accurately.
- Strong communication skills, both written and verbal, to effectively interact with clients, colleagues, and external parties.

Salary Information:
- The position offers a competitive salary ranging from to per hour, based on experience and qualifications.
- Expected working hours are 40 per week, with an 8-hour shift schedule.

Benefits:
- 401(k) retirement plan to help secure your financial future.
- Free parking is provided for convenience.
- Health insurance coverage is available to support your well-being.
- Opportunities for advancement within the law firm, encouraging professional growth and development.
- Paid sick time and paid time off, ensuring work-life balance and personal well-being.

Additional Information:
- The position requires the ability to commute to San Jose, CA 95126, with relocation before starting work if necessary.
- The work location is in person, emphasizing the importance of direct collaboration and communication within the team.

This role is ideal for individuals passionate about supporting legal professionals and making a meaningful difference in clients' lives. Joining this law firm offers a supportive and collaborative team culture, along with the opportunity to engage in meaningful work helping injury victims achieve justice. If you meet the qualifications and are eager to contribute to a dedicated personal injury law firm, you are encouraged to apply and become an integral part of the team.

Jun 17, 2025
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