Legal Secretary
Job Category: Mergers and Acquisitions
Requisition Number: LEGAL001355
Posting Details
Posted: May 10, 2025
Full-Time
Hybrid
Job Details
Description
The law firm’s Dallas office is seeking an experienced transactional Legal Secretary to join the General Counsel Services team. This role involves a variety of secretarial duties and practice support tasks, and the candidate will be expected to:
- Deliver excellent work and superior service to the firm's attorneys and clients, contributing to the firm's reputation for excellence by providing highly efficient and effective secretarial and administrative support to assigned attorneys.
- Make travel arrangements, answer telephones, read and route incoming and outgoing mail, support courier and overnight deliveries, maintain attorney calendars and contact lists, schedule appointments, reserve conference rooms, organize and coordinate meetings and conferences, maintain filing, and prepare expense reports.
- Assist attorneys and administrative team in maintaining document management systems and spreadsheets, monitor deadlines to ensure timely completion of and responses to client needs, and organize and analyze large volumes of documents and data.
- Use word processing and document management software (Microsoft Office, including PowerPoint, Excel, Litera Compare, Adobe, NetDocs, etc.) to prepare, revise, format, and finalize a wide variety of documents.
- Enter, proofread, and edit attorney time entries in the time capture system (Intapp).
- Perform research on current or prospective clients, consolidate data, and make it accessible to applicable attorneys.
- Assist attorneys in building new processes, as required.
- Assist in organizing client development events, as requested.
- Aid other secretaries and administrative team members whenever necessary to meet firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of firm and client goals. Foster professional, cooperative, and supportive relationships with peers, superiors, and clients.
- Perform other duties as required.
Job Responsibilities
The primary responsibilities for the Legal Secretary in the Mergers and Acquisitions category include:
- Providing secretarial and administrative support to attorneys.
- Managing travel arrangements, scheduling, and correspondence.
- Maintaining document management systems and spreadsheets.
- Utilizing software tools for document preparation and management.
- Supporting time entry and client research activities.
- Assisting in the development and organization of client-related events and processes.
- Collaborating with other team members to support firm and client needs.
Education and Experience Information
- High school diploma or general education degree (GED) required.
- Notary public preferred.
- Minimum of 5 years of experience as a corporate or transactional legal secretary.
- Proficiency in Microsoft Office suite, NetDocs or other document management systems, and Intapp or other time entry systems required.
- Proven aptitude to learn new software applications.
- Strong skills in grammar, proofreading, and transcription.
Additional Requirements
- Initiative to complete projects and proactively support the team’s needs.
- Discretion with confidential and sensitive information.
- Ability to work overtime, after hours, or on weekends when needed.
- Strong attention to detail, ability to balance multiple projects, and strong time management skills.
- High level of customer service and effective communication skills, both verbally and in writing.
- Ability to perform essential functions with or without reasonable accommodations.
- Ability to work well under pressure and adapt to changing priorities.
Salary Information
The job description does not provide specific salary information for this position.
