Job Title: Corporate Legal Support Specialist
Job Responsibilities:
The Corporate Legal Support Specialist is responsible for providing high-level legal support to a team of attorneys within the law firm. The role involves a wide range of complex technical, document processing, and administrative services within the assigned practice group or department. Key responsibilities include:
- Coordinating the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, and closing documents.
- Maintaining legal files, both paper and electronic, and organizing and filing documents in a designated order.
- Updating transaction information, scanning, and organizing legal files.
- Managing document deliveries and tracking final executed documentation, including preparing signature pages for execution and distributing them to all closing parties via electronic means.
- Compiling fully executed transaction documents in PDF format, including inserting executed signature pages and any related exhibits or schedules.
- Distributing final closing binders via the law firm's file transfer portal.
- Submitting conflicts requests for new matter openings and preparing draft engagement letters.
- Receiving and evaluating telephone calls for supported attorneys, conveying messages as necessary, and communicating with clients, opposing party counsel, and liaisons.
- Collaborating with administrative support coordinators, paralegals, and other legal support team members where applicable.
- Understanding available resources within the firm and leveraging the most effective resource for desired results.
- Assisting with overflow work and other special projects as assigned.
Education and Experience Information:
- A Bachelor’s Degree or equivalent experience is preferred.
- A minimum of 5 years of experience within a law firm or other professional organization is required.
- Computer proficiency in Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, as well as document management and other office technologies, is necessary.
- Knowledge of laws, legal codes, or agency rules of the assigned practice group or department is expected.
- General knowledge of corporate transaction documents is required.
Skills and Competencies:
- Skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses.
- High attention to detail and outstanding organizational skills.
- Ability to manage time effectively and work under pressure to meet strict deadlines.
- Excellent interpersonal and communication skills, both oral and written, with a professional demeanor and presentation.
- Ability to collaborate well in a team.
- Ability to recognize confidential, sensitive, and proprietary information and maintain such information as confidential.
Technology:
- Proficiency with Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, as well as document management and other office technologies, is required.
- Knowledge of filings with Texas SOS Direct and the ability to submit filings and search requests for Delaware SOS using third-party filers such as Capitol Services and CSC.
Salary Information:
The text does not provide specific salary information for the Corporate Legal Support Specialist position.
The law firm is an equal employment opportunity employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and adheres to the principles of non-discrimination on any protected basis.
