Legal Staff Legal Secretary in Naples, FL

Law Firm

Naples, FL

Legal Staff Legal Secretary in Naples, FL

Legal Staff

Min 2 yrs required

No

Job Title: Legal Administrative Assistant

Job Responsibilities:
- Perform administrative duties such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics.
- Maintain pleadings and discovery indexes.
- Organize exhibits, documents, evidence, briefs, and appendices.
- Implement and improve upon administrative processes for a more efficient workflow.
- Collect, examine, and organize evidence and other legal documents for attorney review and case preparation.
- Draft and proofread correspondence and legal documents, such as pleadings and contracts.
- Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
- Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
- Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
- Manage, organize, and maintain documents in paper or electronic filing systems.
- Perform other related duties as assigned to meet the needs of the business.

Education and Experience Information:
- High school diploma or general education degree (GED) required.
- An associate degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred.
- Bilingual in English and Spanish.
- At least 2 years of experience as an administrative assistant, preferably in a law firm or corporate legal department, legal assistant, legal secretary, or paralegal.
- Experience in Personal Injury, Workers' Compensation, Premises, or other injury-related practice areas is preferred.
- Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision.
- Great written and communication skills, proficiency in calendar depositions, mediation, and hearings.
- Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.
- Highly organized with the ability to juggle multiple deadlines in a fast-paced environment.
- Strong writing and communication skills along with attention to detail.
- Extensive computer and database expertise, including Microsoft Word, Excel, Outlook, and typing no less than 35 wpm.
- Not eligible for remote work.

Salary Information:
The text does not provide specific salary information.

Benefits:
The law firm offers an excellent benefits package for full-time employees, including medical and dental insurance, a 401(k) plan, paid time off, and paid holidays.

Equal Opportunity Statement:
The law firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

E-Verify:
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the . If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

Privacy Policy:
The text provides a link to the law firm's privacy policy.