Job Title: Trust Coordinator Job Responsibilities: The Trust Coordinator is responsible for a variety of general accounting support tasks within the department, specifically focusing on trust accounts. The essential duties and responsibilities include: - Recording trust and escrow deposits, including checks and incoming wires/ACH payments. - Reviewing, approving, and printing trust and escrow checks. - Preparing and processing outgoing trust and escrow wires via online ban
Job Title: Fee Approval Specialist Job Responsibilities: - Review and submit fee approvals in accordance with client billing guidelines, ensuring compliance with internal policies and legal standards. - Collaborate with attorneys and billing staff to resolve non-compliant entries, ensuring all submissions meet necessary criteria. - Monitor team queues to maintain timely processing of fee approvals, facilitating smooth workflow. - Communicate with clients regarding escalat
Job Title: Client Service Coordinator Job Responsibilities: The Client Service Coordinator at the law firm plays a crucial role in ensuring a smooth client experience. This position is client-facing and hospitality-driven, requiring the individual to manage the front desk, client communications, scheduling, intake, and signing-day support. Key responsibilities include: - Greeting clients warmly and managing the reception area to ensure a welcoming environment. - Answering a
Job Title: Legal Collateral Specialist Job Responsibilities: - Document Management: - Process original collateral documents timely, reviewing for authenticity and proper endorsements as required by legal and firm practices. - Process large volumes of document review based on multiple states requirements. - Preparation of Affidavits: - Prepare Lost Note Affidavits, Allonges, and Affidavit of Authentication detailing the required information pursuant to firm procedures, sta
Job Title: Legal Intake Specialist Job Responsibilities: - Conduct initial client interviews via phone or in-person to gather comprehensive case information. - Manage and document intake data accurately using legal case management systems such as Lead Docket, Casepeer, and other document management systems. - Communicate and follow up with prospective clients in a timely manner. - Assist with document proofreading and sending of initial legal documents and contracts. - Suppo
Job Title: Pre-Litigation Paralegal or Legal Assistant (Bilingual English/Spanish) Job Responsibilities: The Pre-Litigation Paralegal or Legal Assistant at the law firm is tasked with a variety of responsibilities primarily focused on supporting plaintiff personal injury cases. Key duties include maintaining effective client contact, drafting correspondence, and managing property damage claims. The role involves screening potential new clients and facilitating communication
Job Title: Legal Assistant - Litigation Job Responsibilities: - Assist attorneys with the preparation of correspondences, form pleadings, basic motions, and notices for attorney’s review. - Manage and track all incoming mail and correspondence, notifying clients accordingly. - Calendar deadlines and schedule hearings and mediations. - Request hourly fee approval from clients. - Prepare trial packages. - Coordinate with judges, opposing counsel, clients, and other legal pos...
Job Title: Creditor's Rights Paralegal Job Responsibilities: - Prepare various legal documents and business communications, including drafting releases, motions, and notices. - File pleadings using the Florida E-portal. - Submit Orders, Judgments, and required documentation to Judges. - Communicate effectively with internal employees, attorneys, courts, and clients. - Maintain the law firm's and clients' databases. - Schedule and calendar court proceedings. - Adhere to proc
Job Title Operations Specialist Job Responsibilities The Operations Specialist is responsible for managing customer service inquiries and obtaining information for clients, customers, and interested parties. The specialist serves as a contact for the customer service inbox, handling general inquiries and assisting with client system administrative activities. Specific duties include: - Answering telephone calls, screening, and directing them appropriately - Providing fo
Job Title: Legal Secretary/Floater Job Responsibilities: As a Legal Secretary/Floater at the law firm, the candidate will be responsible for providing secretarial support to attorneys, covering for the receptionist and legal secretaries when they are out of the office, and assisting with overflow work. This role involves scanning documents/electronic filing and sharing responsibility for maintaining the office’s kitchens, coffee areas, and various copiers/printers. The can...
Job Title: Asbestos Bankruptcy Claims Paralegal Job Responsibilities: - Prepare, file, and manage asbestos bankruptcy trust claims with precision, ensuring all deficiencies are addressed as needed. - Maintain regular communication with bankruptcy trusts, auditors, and defense representatives to monitor claim status and resolve any outstanding issues. - Conduct thorough client outreach to gather supporting documentation and provide updates on case progress. - Review affidavit
Job Title: Receptionist Job Responsibilities: Front Desk & Client Interaction - Welcome clients and visitors professionally and ensure a positive experience. - Answer and direct incoming calls promptly; take accurate messages and route them to the appropriate department. - Maintain a clean and organized reception area and meeting spaces. Office Coordination & Support - Manage daily office operations, including mail distribution, document scanning, and filing. - Schedule an
Job Title: Medicaid Specialist Job Responsibilities: The Medicaid Specialist plays a crucial role in facilitating the successful approval of individuals' Medicaid applications for long-term care assistance. This position involves working closely with clients and requires a resourceful, self-directed team player capable of handling multiple tasks. Key responsibilities include: - Strategic Medicaid eligibility planning and management of a caseload of 20-40 applicants. - Facil
Job Title: Practice Development Coordinator Job Responsibilities: - Collaborate with regional and practice group managers and the business development team to support practice-related proposal requests and RFPs. - Draft proposals using practice descriptions, experience databases, and client lists. - Create and maintain records of the firm's specific practice experience using the firm's experience database. - Compile information and draft submissions for directory and ranking
Job Title: Identity and Security Administrator Job Responsibilities: The Identity and Security Administrator at the law firm is tasked with managing and maintaining the security and monitoring of the firm's core identity services and hybrid integrations with the Microsoft cloud ecosystem. Key responsibilities include: - Managing, optimizing, and maintaining enterprise identity platforms such as Active Directory Domain Services and Entra ID. - Implementing secure Identity an
IT Project Manager Job Responsibilities: - Lead the planning, scheduling, and execution of IT projects, which include software rollouts, infrastructure upgrades, cybersecurity initiatives, and system integrations. - Act as the primary liaison between IT teams, attorneys, administrative staff, and external vendors to ensure clear communication and alignment on project goals. - Collaborate with information security teams to ensure all IT solutions comply with legal industry
**Job Title: IT Project Manager** **Job Responsibilities:** - Lead the planning, scheduling, and execution of IT projects, which include software rollouts, infrastructure upgrades, cybersecurity initiatives, and system integrations. - Serve as the primary liaison between IT teams, attorneys, administrative staff, and external vendors to ensure clear communication and alignment on project goals. - Collaborate with information security to ensure all IT solutions comply with l
Job Title: Identity and Security Administrator Job Responsibilities: - Manage and maintain the security and monitoring of the law firm's core identity services and hybrid integrations with the Microsoft cloud ecosystem. - Implement and administer identity and access management solutions. - Troubleshoot and resolve technical issues related to identity and access management. - Investigate and remediate identity-based security incidents. - Ensure secure access to applications a
Job Title: Identity and Security Administrator Job Responsibilities: The Identity and Security Administrator at the law firm is entrusted with managing and maintaining the security and monitoring of the law firm’s core identity services and hybrid integrations with the Microsoft cloud ecosystem. The role encompasses several key responsibilities, which include: - Managing, optimizing, and maintaining enterprise identity platforms such as Active Directory Domain Services a...
Job Title: Identity and Security Administrator Job Responsibilities: The Identity and Security Administrator is tasked with managing and maintaining the security and monitoring of the law firm's core identity services and hybrid integrations with the Microsoft cloud ecosystem. The responsibilities of this role include: - Managing, optimizing, and maintaining enterprise identity platforms such as Active Directory Domain Services and Entra ID. - Implementing secure Identity a
Job Title: Guest Services Specialist Job Responsibilities: - Assist in the coordination and execution of various meetings and events. - Assist caterers for meetings and events, including communicating and placing orders with vendors. - Utilize familiarity with office and conference layouts to facilitate meeting logistics. - Collaborate with other departments, including marketing. - Maintain and stock kitchens, conference rooms, and visitor offices. - Set up and break down be
Job Title: Enterprise Systems Administrator Job Responsibilities: - Manage, monitor, and support Microsoft Windows operating systems, software applications, and infrastructure services across on-premises and cloud platforms. - Maintain regular server and application security updates and patches to mitigate vulnerabilities and enhance system performance. - Monitor and analyze performance, availability, and security alerts for servers, applications, and services using tools su
Job Title: Enterprise Systems Administrator Job Responsibilities: - Manage, monitor, and support Microsoft Windows operating systems, software applications, and related infrastructure services across both on-premises and cloud platforms. - Ensure regular server and application security updates and patches are maintained to mitigate vulnerabilities and enhance system performance, adhering to established server patch management processes and procedures. - Monitor and analyze
Job Title: Enterprise Systems Administrator Job Responsibilities: The Enterprise Systems Administrator plays a crucial role in the management, monitoring, security, and support of the law firm's enterprise servers, applications, and cloud platforms. The primary responsibilities include: - Managing, monitoring, and supporting Microsoft Windows operating systems, software applications, and related infrastructure services across both on-premises infrastructure and cloud platf
Job Title: Enterprise Systems Administrator Job Responsibilities: The Enterprise Systems Administrator at the law firm is tasked with the management, monitoring, security, and support of the firm's enterprise servers, applications, and cloud platforms. This position is critical in ensuring the stability, security, and optimal performance of the law firm's enterprise infrastructure, emphasizing Microsoft technologies. Key responsibilities include: - Managing, monitoring, an
Job Title: Post Closing Specialist Job Responsibilities: - Knowledge and experience in quality control of title grade sheets to ensure completeness of documentation. - Responsible for completing and assisting with the overall administration and coordination of recordings, post-closing, and title policy issuance. - Assist in getting loan documents recorded in public records. - Handle recording rejections and coordinate with counties nationwide for resolutions. - Maintain and
Job Title: Collections Specialist - Finance Department Job Responsibilities: - Maintain an up-to-date bill tracking system to ensure accurate and timely billing processes. - Follow up on, collect, and allocate payments from clients, ensuring efficient management of accounts receivable. - Execute billing, collection, and reporting activities in accordance with specific deadlines to maintain financial health. - Reconcile accounts to resolve discrepancies and ensure accuracy in
Job Title: Closer Job Responsibilities: - Manage the entire real estate transaction process in accordance with sales contracts, lender instructions, company requirements, and other written instructions. - Review title commitments, sales contracts, and other related documents related to residential real estate transactions to ensure compliance and accuracy. - Prepare Closing Disclosures/HUD-1 Settlement Statements, conveyance, and other settlement documents necessary to comp
Job Title: Litigation Assistant Job Responsibilities: - Perform administrative duties such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics to ensure smooth day-to-day operations of the law firm. - Maintain pleadings and discovery indexes to support legal processes. - Organize exhibits, documents, evidence, briefs, and appendices to assist attorneys in case management. - Implement and improve administrative processes to enhance wor
Job Title: Case Manager Job Responsibilities: - Engage in daily interaction with existing and potential clients, both via telephone and in person, to provide support and gather necessary information. - Order and manage medical records from providers, maintaining communication with clients and providers throughout the treatment process. - Obtain essential documents to support injury and/or liability positions, ensuring comprehensive case files. - Interact with insurance carri
Job Title: Paralegal Job Responsibilities: The paralegal position focuses on estate planning and trust administration. The role involves significant interaction with clients and attorneys, requiring the candidate to be a self-starter. Responsibilities include managing and organizing legal documents, preparing for meetings, and assisting in the drafting of estate planning documents. The position demands proficiency in Word and Excel, highlighting the need for strong organizat
Job Title: Legal Administrative Assistant - LIT/CML Job Responsibilities: The Legal Administrative Assistant will support multiple attorneys at the law firm with a focus on complex commercial litigation, commercial transactions, torts, and product liability matters. The key responsibilities include: - Handling filings, client management, billing, time entry, formatting, proofreading, and editing of documents. - Making travel arrangements and performing other legal assistant
Job Title: BI Paralegal Job Responsibilities: - Review, request, and organize medical records to ensure all necessary documents are available for case preparation and litigation. - Draft clear and concise medical chronologies and summaries to assist attorneys in understanding the medical aspects of the case. - Identify key injuries, treatments, and gaps in care to provide a comprehensive view of the client's medical history. - Communicate with medical providers, clients, and
Job Title Legal Administrative Assistant Job Responsibilities The Legal Administrative Assistant at the law firm is tasked with a variety of responsibilities to support the legal team, particularly in the area of corporate litigation. Key duties include: - Assisting attorneys in the preparation, proofreading, and revision of legal documents. - Coordinating conferences, meetings, and appointments for lawyers and clients. - Handling corporate filings, including SEC fili
Job Title: Legal Administrative Assistant Job Responsibilities: - Assist attorneys in preparing, proofreading, and revising legal documents - Coordinate conferences, meetings, and appointments for lawyers and clients - Handle corporate filings, including SEC filings and research utilizing EDGAR - Submit new business intake and conflicts checks - Manage time entry and client billing - Maintain files and records - Complete and submit attorneys’ expense statements and check d...
Job Title: Litigation Assistant Job Responsibilities: - Perform administrative duties such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics. - Maintain pleadings and discovery indexes. - Organize exhibits, documents, evidence, briefs, and appendices. - Implement and improve upon administrative processes to enhance workflow efficiency. - Collect, examine, and organize evidence and other legal documents for attorney review and case p
Job Title: Construction Litigation Legal Assistant Job Responsibilities: - Scheduling and heavy calendar management - Proofreading and providing document production services - Entering attorney time and reviewing attorney bills - Preparing files for hearings - E-filing pleadings and other documents with the state and/or federal courts - Opening files and processing conflict checks Education and Experience Information: The ideal candidate for the Construction Litigation Lega
Job Title: Litigation Assistant Job Responsibilities: - Perform administrative duties, including scheduling calendar hearings and deadlines, organizing case files, and managing logistics. - Maintain pleadings and discovery indexes. - Organize exhibits, documents, evidence, briefs, and appendices. - Implement and improve administrative processes for more efficient workflow. - Collect, examine, and organize evidence and other legal documents for attorney review and case prepar
Job Title: Paralegal Technician Assistant (Classified Non-Competitive) Job Responsibilities: Under the close supervision of a supervisory official, the Paralegal Technician Assistant is responsible for: - Assisting in researching laws, rules, and regulations. - Investigating facts pertinent to legal matters. - Preparing documents for use in briefs, pleadings, appeals, and other legal actions. - Performing other related duties as required. Education and Experience Informati
Job Title: Legal Practice Coordinator Healthcare Job Responsibilities: - Support the Health Law Practice Group Leader in managing the administrative aspects of their legal practice and overall coordination of the department, including direct oversight of four attorneys and one paralegal. - Serve as the primary point of contact for client communications; assist in managing daily emails, calls, and document requests in a timely and professional manner. - Coordinate new and po
Job Title: Proposal Manager Job Responsibilities: The Proposal Manager at the law firm is responsible for overseeing the entire proposal, RFP (Request for Proposal), and pitch process. This includes managing firmwide RFPs, RFIs (Request for Information), panel appointments, and tailored client pitch processes. Key responsibilities include: - Leading go/no-go assessments to determine the viability of pursuing specific proposals. - Ensuring all submissions are on-time, on-bra
Job Title: Proposal Manager Job Responsibilities: The Proposal Manager at the law firm will play a critical role within the Marketing & Business Development Team. This position is responsible for overseeing the complete proposal, Request for Proposal (RFP), and pitch process from beginning to end. Key responsibilities include: - Leading the firm's RFPs, Requests for Information (RFIs), panel appointments, and customized client pitch processes. - Conducting go/no-go assessme
Job Title: Proposal Manager Job Responsibilities: - Lead the end-to-end proposal, RFP, and pitch process for the law firm. - Oversee the firm's experiential database and matter content to ensure quality, consistency, and effectiveness of proposal deliverables. - Manage firmwide RFPs, RFIs, panel appointments, and tailored client pitch processes, including leading go/no-go assessments. - Ensure on-time, on-brand, and fully compliant submissions of proposals. - Drive efficient
Job Title: Entry Level Legal Receptionist Job Responsibilities: The Entry Level Legal Receptionist at the law firm is responsible for managing a high volume of calls from clients and other offices, ensuring that each call is answered and routed efficiently. The receptionist is also tasked with properly managing the firm calendar, which includes scheduling appointments and ensuring adherence to established systems and protocols. The role requires the receptionist to respon
Job Title: Legal Intake Specialist Job Responsibilities: The Legal Intake Specialist is a pivotal role within the law firm, serving as the initial point of contact for potential clients. The primary responsibility of this position is to transform potential clients into actual clients by providing exceptional client service. The specialist must be adept at communicating effectively over the phone, projecting a naturally cheerful demeanor, and demonstrating compassion and empa
Job Title: HR/Administrative Services Coordinator Job Responsibilities: The HR/Administrative Services Coordinator plays a crucial role in supporting the operational functions across various departments within the law firm. The primary responsibilities include: Accounting: - Assisting with billing, accounts receivable, and accounts payable processes. - Performing client, vendor, and general ledger reconciliations. - Conducting accurate and efficient data entry. - Assisting
Job Title: Immigration Paralegal Job Responsibilities: - Assist attorneys with preparing and filing immigration petitions and applications, ensuring accuracy and compliance with legal standards. - Conduct legal research on immigration laws and regulations to support case preparation and decision-making. - Manage and maintain client files in an organized manner, ensuring all documentation is up-to-date and accessible for legal proceedings. - Communicate with clients to gathe
Job Title: Plaintiff Personal Injury Paralegal Job Responsibilities: - Communicate effectively with clients, lien holders, and providers to ensure smooth case progression and resolution. - Prepare demands, ensuring all necessary documentation and information are included and accurately presented. - Draft pleadings, discovery documents, and motions as required, maintaining high standards of legal accuracy and compliance. - Maintain calendars and docket deadlines meticulously
Job Title: Lead Personal Injury Litigation Paralegal Job Responsibilities: - Draft pleadings, discovery documents, reports, and correspondence with excellent writing skills and attention to detail. - Coordinate depositions, mediations, scheduling of hearings in state and federal courts, and trials, including calendaring deadlines and court appearances. - Assist in trial preparation and the assembly of trial binders and exhibits. - Demonstrate project management skills with t
JOB TITLE: Acquisitions & Integrations IT Systems Admin JOB RESPONSIBILITIES: - System Readiness: Ensure that all systems for new offices are transitioned and fully operational on firm networks, accessible to users within established timelines. - Testing & Validation: Participate in testing, validating, and confirming the functionality of integration solutions to ensure alignment with business requirements and quality standards. - Task Prioritization: Effectively manage work