Job Title: Client Funds Analyst
Job Responsibilities:
The Client Funds Analyst is tasked with managing the administration, analysis, and compliance of all client funds held in law firm-managed escrow accounts. This includes handling unapplied funds and client credits, ensuring that all transactions comply with applicable state regulations and law firm policies. The role involves:
- Managing escrow account balances to ensure alignment with state regulations and law firm policies.
- Preparing and maintaining documentation necessary for annual filings, as well as internal and external audits.
- Identifying and analyzing stale client retainer balances and initiating resolution steps.
- Communicating directly with clients to reconcile unapplied funds and client credits in a timely and professional manner.
- Conducting monthly analyses of inactive client funds and presenting findings to the Revenue Manager, while participating in quarterly reviews with the Director of Financial Operations.
- Processing client-related financial transactions, such as retainers, settlements, and third-party payments.
- Preparing and verifying outgoing wire instructions for client fund disbursements, adhering to approval protocols and internal controls.
- Managing escheatment processes for dormant trust balances in accordance with state unclaimed property laws.
- Supporting collections, cash application, and billing efforts as needed.
- Responding to internal and external documentation requests, including invoices, W-9 forms, and wire instructions.
- Performing other duties and projects as assigned.
Education and Experience Information:
- A minimum of 2–4 years of recent experience in escrow management and/or accounts receivable is required.
- Prior experience in a law firm or legal services environment is preferred.
- A solid understanding of general accounting principles and financial compliance is essential.
- Proficiency in Microsoft Office, particularly Excel and Outlook, is necessary.
- Strong written and verbal communication skills are needed to effectively interact with internal stakeholders and external clients.
- High attention to detail, along with strong organizational and analytical skills, is crucial.
- The ability to adapt to changing priorities and manage multiple time-sensitive tasks is required.
- Technological adeptness, with the ability to recommend and implement process improvements, is advantageous.
- Excellent interpersonal skills, with the capability to build effective relationships at all levels of the organization, are important.
- The ability to perform all essential job duties reliably and accurately is a must.
Salary Information:
The text does not provide specific salary information for the Client Funds Analyst position. However, benefits provided include paid time off, health insurance, vision and dental insurance, a 401k plan with an employer match, life insurance, and additional benefits that can be provided upon request.
Other Requirements:
- Equipment Operated: The position requires extensive use of a computer and telephone, along with printing, copying, faxing, and scanning equipment.
- Physical Requirements: The employee is occasionally required to sit, stand, talk, see, and hear while performing job duties.
- Mental Requirements: Effective verbal and written communication with a diverse group of people is necessary.
- Work Environment: The employee might be exposed to weather conditions when traveling, and the noise level in the work environment is usually moderate.
Additional Information:
- The law firm is committed to recruiting, developing, and retaining talented attorneys and professional staff from all backgrounds. The firm prides itself on a culture where everyone feels respected, is treated fairly, and has the opportunity to perform at their highest potential.
- Candidates must have permanent authorization to work in the United States.
- The law firm is an Equal Opportunity Employer.
The above statements outline the general nature and level of work for the Client Funds Analyst position. They are not exhaustive and are subject to change as management assigns or reassigns duties and responsibilities.
