Accounting Administrative Assistant - Law Firm
US-Kansas
Job ID 2025-1511
Category
Accounting/Finance/Billing
Type
Full-Time
Work Arrangements
Hybrid
Location : Location
US-Kansas
Overview
The Law Firm is seeking an experienced Accounting Administrative Assistant to support our leadership team in Kansas City and New York. This is a full-time hybrid position, allowing for a mix of in-office and remote work arrangements. As the Administrative Assistant, you will play a critical role in ensuring the smooth operation of our Kansas City office while also providing support to our Accounting department. This is an excellent opportunity for someone with strong organizational skills and a diverse skill set to join a dynamic and growing firm.
Responsibilities
Individual Support:
• Manage calendars, schedule meetings, and make travel arrangements for department leadership.
• Process expense reimbursements and assist with P Card transactions.
• Book reservations and schedule meetings with multiple attendees.
• Assist with special projects as assigned by department leadership.
Department and Office Support:
• Maintain department travel calendar and assist with planning events.
• Participate in the "Fun" Committee and Wellness Initiatives.
• Coordinate new hire orientation and maintain the monthly time-off/revenue calendar.
• Assist with memos and communications for the department.
• Track expenses against budget and coordinate staff development and training sessions.
• Maintain records and databases, and manage Intranet page(s).
• Handle confidential correspondence and coordinate ad hoc projects for Firm management.
• Manage logistics for visitors, including flights, transportation, and hotel recommendations.
Compensation: - The Law Firm anticipates offering a base salary range of $45, to $55, for this role. Actual compensation will be determined based on the candidate's relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.
Qualifications
• Bachelor's degree or equivalent, preferably in Accounting or Business.
• 2+ years of experience in the professional services industry.
• Familiarity with financial software is a plus.
• Proficiency in MS Outlook, Excel, and Word.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to work independently and with a large team, and meet strict deadlines.
• Flexibility to work overtime when necessary.
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About the Law Firm:
The Law Firm is an international law firm with offices in major cities around the world. Our firm is committed to creating an inclusive and diverse workplace, .
