Legal Staff Paralegal in Boston, MA

Law Firm

Boston, MA

Legal Staff Paralegal in Boston, MA

Legal Staff

Min 3 yrs required

No

Job Title: Business Law Assistant

Job Responsibilities:
- Provide legal assistance to attorneys in the daily operation of practicing law by producing quality work product for clients.
- Perform legal and administrative support duties requiring sound judgment, critical thinking, project management, and advanced organizational skills.
- Execute complex secretarial and clerical duties including meeting planning and coordination, client communication, and scheduling.
- Receive and screen telephone calls, correspondence, and visitors; answer routine questions and furnish information to inquiring parties.
- Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts, and ensure that deadlines are met.
- Interact with persons at all levels in the firm, industry, and community with heavy client contact.
- Communicate attorney's instructions to various individuals and obtain information from other attorneys within the practice area.
- Create, organize, and maintain client files, and follow up on pending matters.
- Maintain physical and electronic client research and administrative files utilizing NetDocs.
- Prepare attorneys for client and guest meetings/appointments and ensure that all required materials are organized in advance.
- Interact with clients frequently by responding to their questions and obtaining information as required.
- Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing.
- Provide document production services, including styling and formatting of documents.
- Proofread all documents and check for appropriate formatting, spelling, and grammatical errors.
- Prepare documents and packages for mail, messenger, and overnight delivery; ensure that all attachments, exhibits, and enclosures are intact.
- Receive and redirect attorney requests and needs as appropriate to expedite solutions.
- Manage incoming and outgoing mail and e-mail.
- Submit conflicts check(s) through OPEN.
- Enter new client matter information in OPEN and prepare engagement letters.
- Input Partner's time in Intapp time and record information.
- Prepare expense reports and disbursement forms.
- Perform routine filing and retrieve files when requested.
- Transcribe dictation as requested.

Education and Experience Information:
- High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred.
- Minimum of three (3) years of previous legal assistant or administrative experience required.
- Administrative support experience in Business Law is strongly desired.
- Prior experience working in a legal setting is required.
- Proficiency in the use of Microsoft Word, Outlook, PowerPoint, and Excel.

Salary Information:
In support of transparency and equity in the workplace, the law firm provides salary ranges for all positions. For the Business Law Assistant position, the figures below represent the full compensation range. The actual offered amount will be between the range minimum and midpoint based on factors such as education, experience, geographic market, and internal pay equity at the law firm.
- Boston: $60,100 to $136,900

The law firm offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental, and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; and Backup Care for Dependents.

The law firm is an Affirmative Action/Equal Opportunity Employer/Vet/Disabled.

About the Law Firm:
The law firm is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, the firm's market-leading platform includes Corporate, Intellectual Property, and Litigation. Focusing on four primary sectors—Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing—the firm acts as trusted business advisors to deliver creative, practical, and effective solutions. For nearly two centuries, the firm has maintained its commitment to the highest level of innovative legal services and the stewardship of its people, clients, and the communities it serves. While respecting its roots, the firm continuously modernizes all aspects of its business, keeping a focus on the future.