Job Title: Intake Patent Paralegal Level II
Job Responsibilities:
The Intake Patent Paralegal Level II at the law firm is tasked with assisting attorneys across various practice groups in the intake of new patent files. This role includes responsibilities such as managing the deadlines associated with patent prosecution across both foreign and . jurisdictions. The paralegal will work collaboratively with attorneys, clients, and other staff to collect necessary materials and manage their entry into the firm's systems. The role also involves handling additional prosecution-related projects, including foreign filing letters, title perfection, IDS preparation, and filing. The paralegal is expected to meet a billable goal of 1000 hours annually.
Key duties include:
- Coordinating with attorneys, clients, and prior counsel to complete intake processes.
- Managing intakes by preparing master lists, maintaining dashboards, and mapping patent families.
- Troubleshooting missing items and obtaining necessary information from prior counsel, libraries, or foreign associates.
- Preparing and filing customer number uploads, power of attorney documents for . matters, assignments, and documents.
- Corresponding with foreign associates regarding the transfer of files.
- Promoting a positive work environment and collaborating effectively with team members.
- Assisting in patent prosecution functional areas such as managing attorney and client dockets for foreign filing deadlines, preparing correspondence, and filing Information Disclosure Statements with the USPTO.
- Organizing references in connection with patent portfolios into prior art databases and maintaining these databases.
- Managing additional patent prosecution-related projects, including title perfection and claims-related projects.
Education and Experience Information:
- A Bachelor’s degree is preferred for this position.
- The candidate should have a minimum of three to six years of experience in . and foreign patent prosecution.
- Proficiency in Microsoft Office applications is required.
- Strong oral and written communication skills are necessary, along with excellent time management, prioritization, problem-solving, and organizational skills.
- The candidate should have knowledge of legal terminology, rules, regulations, and procedures specific to the practice area.
- Excellent interpersonal skills and the ability to work effectively with individuals at various levels of the organization are essential.
- The ability to maintain confidentiality and respond calmly and efficiently in stressful situations is important.
- The candidate should be punctual, reliable, and able to meet set deadlines while being flexible to workload demands, including overtime requests.
Salary Information:
The pay range for this full-time position at the law firm's Boston office is between $88,300 USD and $104,300 USD annually. The actual pay will be determined based on experience and other job-related factors permitted by law.
Additional Information:
The law firm offers a comprehensive benefits package focused on the overall well-being of employees. Benefits include multiple health care plan options, vision and dental insurance, flexible spending accounts/health savings accounts, and life insurance. There is eligibility for the employer-sponsored 401(k) plan, which includes an employer match and discretionary profit sharing. The firm is committed to employee development, offering tuition reimbursement and professional development opportunities. Additional perks include generous paid time off, parental leave, commuter benefits, a charitable matching gift program, and well-being support.
The law firm does not offer visa sponsorship, and all job openings are subject to export control regulations. Employment offers are contingent upon the successful completion of a background check and reference check. In Massachusetts, it is unlawful to require or administer a lie detector test as a condition of employment, and violations of this law can lead to criminal penalties and civil liability.
Physical Demands and Work Environment:
The firm will strive to provide reasonable accommodations to enable employees with disabilities to perform their roles successfully in an office setting. The role requires frequent communication, maintaining a stationary position for long periods, and occasionally lifting objects weighing up to 25 pounds. The office environment is typical of a standard office setting, with moderate noise levels and the ability to manage multiple work priorities and frequent interruptions.
Equal Opportunity Employer:
The law firm is an equal opportunity employer and is required to notify all applicants of their rights pursuant to federal employment laws. Applicants are encouraged to review the Know Your Rights notice from the Department of Labor for further information.
