**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Legal Secretary (Investment Funds) The candidate will type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Will copy, distribute, send (electronically and/or via mail, courier, or express service), file and otherwise handle completed work. Proofread and redline works for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Office Administrator and the Secretary Coordinators as needed.
The candidate should have High School Diploma or equivalent. Must have 5+ years of secretarial experience supporting partner-level attorneys in corporate practices. A specialized secretarial degree, associate and/or bachelor's degree are desirable. Must have the ability to type at least 70 words per minute with accuracy. Thorough knowledge of MS Office applications, including Word 7 and Outlook, is needed. Must have advanced proficiency in complex travel arrangements. Must have a thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to the position). Must have excellent written and oral communication skills, including grammar, spelling and punctuation. The ability to read, comprehend and follow instructions is required. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment is needed. Proficiency with advanced telephone functions, including conference calling and voicemail, is required. Must have familiarity with legal filing and record-keeping practices. Must have strong organizational skills. Proficiency on office equipment used on a regular basis, including computers, printers, copy machines, facsimile machines, telephones and transcription machines, is needed.
