Job Title:
Billing Specialist / Legal Assistant
Position Summary:
Law firm is seeking a detail-oriented, organized, and proactive professional for a hybrid role combining Billing Specialist and Legal Assistant responsibilities. This dual-function position is critical in supporting the firm’s financial operations and legal practice. The candidate will play a key role in ensuring accurate client billing and providing high-level administrative support to attorneys. The role begins with in-person training, with options for virtual or hybrid work arrangements available by mutual agreement thereafter.
Job Responsibilities:
Billing Support
- Invoice Generation: Prepare, review, and finalize invoices in accordance with client billing guidelines.
- Billing Records Management: Maintain accurate billing files, track time and expense entries, and resolve discrepancies as needed.
- Time and Expense Tracking: Coordinate with attorneys to ensure timely and accurate reporting of billable hours and client expenses.
- Accounts Receivable: Monitor and manage accounts receivable; follow up with clients to resolve payment delays or issues.
- Client Communications: Respond professionally to client inquiries regarding billing matters.
- Billing Guidelines Compliance: Understand and apply client-specific and insurance billing protocols.
- Reporting: Generate billing and collections reports for firm management.
- Process Improvement: Evaluate billing procedures and suggest enhancements for accuracy and efficiency.
- Client Intake: Assist with conflict checks and engagement letters.
- Confidentiality: Handle sensitive legal and financial information with discretion and integrity.
Legal Assistant Support
- Scheduling & Calendar Management: Manage attorney calendars, schedule meetings, and track deadlines.
- Document Preparation: Draft, proofread, and manage legal correspondence and documentation.
- File Management: Maintain organized client and matter files (electronic and physical) using iManage.
- Court Filings: Prepare and file legal documents with state and federal courts, both electronically (e-filing) and in hard copy, ensuring compliance with applicable court rules and deadlines.
Education and Experience Information:
- Bachelor’s degree or accounting certification preferred.
- Minimum of five years of experience in legal billing or law firm administrative support.
- Proficiency with legal billing software (., Sage Timeslips, CounselLink, etc.).
- Knowledge of legal billing procedures and best practices.
- Familiarity with document management systems, preferably iManage.
- Exceptional attention to detail and accuracy in data entry and document handling.
- Strong organizational, communication, and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Eligibility to work in the United States and successful completion of Form I-9.
Salary Information:
The text does not provide specific salary information for the position.
Note: Law firm is an equal employment opportunity employer.
