Job Title: Legal Administrative Assistant
Job Responsibilities:
The Legal Administrative Assistant for the Trusts & Estates department plays a crucial role in supporting the legal team by performing various administrative functions. The main responsibilities include:
- Coordinating client appointments and meetings to ensure timely and efficient scheduling.
- Providing excellent client service to maintain strong client relations.
- Preparing engagement letters and processing conflicts to onboard clients effectively.
- Entering, reviewing, and revising attorney timesheets and transmitting invoices via email to clients.
- Preparing documents for client meetings and serving as a witness/notary during will signings.
- Drafting standard cover letters for correspondence, memoranda, and other legal documents.
- Submitting attorney expense reimbursements promptly.
- Maintaining and organizing both physical and electronic files for easy access and retrieval.
- Assisting as backup to other Legal Administrative Assistants within the office as needed.
- Performing other related duties as assigned by the Supervising Shareholders and Director of Administration.
Education and Experience Information:
The Legal Administrative Assistant position requires:
- A minimum of five (5) years of legal assistant experience in a law firm environment.
- Strong organizational skills and attention to detail to manage multiple tasks efficiently.
- A solid understanding of the legal billing process to ensure accurate and timely invoicing.
- Proficiency in using MS Office applications (Word, Excel, PowerPoint, and Outlook), Document Management System, Time Entry, e-Filing, and database software.
- Flexibility to adapt in a dynamic work environment and excellent teamwork skills.
- The ability to take initiative as a self-starter to ensure deadlines are met.
- Physical capability to sit at a desk for prolonged periods and occasionally lift up to 15 pounds.
Salary Information:
The position offers a competitive salary that reflects the candidate’s experience and skills. Additionally, the role includes a comprehensive benefits package that features:
- Medical, dental, vision, life insurance, short & long term disability, and other ancillary benefits.
- Generous firm contribution to employee HSA Accounts annually, along with matching and profit-sharing in the firm’s 401(k) profit-sharing program.
- Choice of firm-paid garage parking or firm-paid monthly transportation allowance.
- Access to a digital family planning platform and Backup Care Benefit.
- Generous paid time off and 11 paid holidays.
- A Wellness Program that includes gym reimbursements, GoPivot wellness platform, teledoc resources for physical and mental health appointments, and an Employee Assistance Program (EAP).
- Quarterly training programs for professional development.
- Participation in an employee-led Social Committee that organizes regular social events and community service opportunities.
The law firm is committed to providing equal employment opportunities to all individuals, regardless of race, color, creed, gender, sexual orientation, gender identity, national origin, age, disability, marital or veteran status, or any other legally protected status.
