Job Title: Immigration Assistant
Job Responsibilities:
- The Immigration Assistant is responsible for collaborating with attorneys and case managers in the preparation, filing, and monitoring of various immigration and law matters.
- Supports Paralegals, Senior Paralegals, and Attorneys in email and phone communications.
- Provides limited guidance to assignees regarding proprietary systems and case processing.
- Develops an understanding of client communication procedures and requirements.
- Inputs client services rendered and sends them to Accounting for processing.
- Begins to learn procedures and documentation requirements for various case types, both simple and advanced, and executes case processing tasks as assigned.
- Processes basic corporate immigration cases.
- Relays concerns and proactively escalates issues to the appropriate law firm team member(s).
- Utilizes templates and prepared materials when completing documents for attorney review and begins learning law firm best practices.
- Manages the status of all filed applications and petitions and finalizes documents after attorney review.
- Utilizes document and data management systems to prepare, monitor, and record all aspects of client casework as per law firm policy.
- Learns how to prepare internal caseload reports for management.
- Shares process flow templates with assignees.
- Performs research to obtain information such as background on a company or industry, current wages, processing procedures, and standard processing times.
- Initiates contact with government agencies to obtain necessary information and alerts Senior Paralegal and/or attorney regarding potential process delays or problems.
Education and Experience Information:
- A high school diploma or equivalent is required.
- A Bachelor’s degree or 2 years of related business experience is required.
- Superb organizational skills.
- Ability to follow instructions and take actions independently.
- Ability to manage cases and work within strict timelines.
- Excellent English language skills, both verbal and written.
- Ability to proofread and edit one’s own work product.
- General computer knowledge and typing skills, including word-processing, email, and forms software.
- Professional, respectful attitude towards all coworkers.
- Ability to receive and analyze information and share it with office members.
- Strong attention to detail and accuracy.
- Knowledge of MS Office, Scan/Copy; learns to effectively utilize VB and Cobalt.
Working Conditions:
- Able to sit and work at a computer keyboard for extended periods of time.
- Able to stoop, kneel, bend at the waist, and reach on a daily basis.
- Able to perform general office administrative activities such as copying, filing, delivering, and using the telephone.
- Able to lift and move up to 25 pounds occasionally.
- Regular and on-time attendance is required.
- Must be able to prioritize, schedule, and complete testing required for multiple applications with overlapping schedules.
- A certain degree of creativity and flexibility is required.
- Hours may exceed 40 hours per week.
- Occasional travel by conventional means, including aircraft, motor vehicle, and the like within the region and to other locations as required.
Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are indicative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job.
Salary Information:
- In addition to competitive pay, the position offers a discretionary annual bonus and a supportive, team-oriented culture.
- The benefits package includes medical, dental, vision, disability, and life insurance, sick time, unlimited vacation, and a 401(k) with company match.
Legal and Compliance Information:
- The law firm is an Equal Opportunity Employer.
- It is the policy of the law firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, or any other characteristic protected by law.
- The law firm prohibits and will not tolerate any such discrimination or harassment.
- The law firm does not accept unsolicited resumes from recruiters or employment agencies.
- The law firm is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement.
- In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement, the law firm reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency.
- Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of the law firm.
- If an agency would like to be considered as a potential recruiting partner, they should forward their contact information to the law firm's recruitment team.
