Legal Staff Legal Secretary in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Legal Secretary in Chicago, IL

Legal Staff

Min 5 yrs required

No

Law Firm Seeking Patent Prosecution Legal Administrative Assistant
Experience Required: Minimum 5 years
Salary: Commensurate with experience

Position Summary:
The Law Firm is seeking a highly skilled and experienced Patent Prosecution Legal Administrative Assistant to join our team. This position will provide administrative support to our team of legal professionals and paralegals in the prosecution area. The ideal candidate will have a strong background in patent prosecution and exceptional attention to detail.

Specific Job Duties:
• Perform administrative tasks for attorneys and prosecution team, with knowledge of patent prosecution practice area and procedures.
• Assist in filing patent applications with the USPTO and foreign patent offices.
• Create and maintain physical and electronic files, draft reporting letters, and manage attorney dockets.
• Coordinate attorney calendars, organize meetings, and handle travel arrangements.
• Enter time using firm software and procedures.
• Integrate new patent files and maintain e-filing with USPTO.
• Review and maintain attorney dockets and deadlines.
• Draft correspondences to clients regarding status of applications and patents.
• Edit complex documents accurately and efficiently using Microsoft Word.
• Provide general assistance to support the patent prosecution team.
• Perform organizational tasks and maintain electronic files.
• Manage attorney’s workflow and maintain client portals.

Requirements:
• Minimum of 5 years of experience in IP Patent Prosecution.
• High school diploma required, Associates or Bachelor’s degree preferred.
• Knowledge of Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent communication skills.
• Ability to work effectively in a team.
• Professional demeanor and ability to maintain confidentiality.
• Problem-solving skills and initiative.
• Ability to thrive in a fast-paced environment with shifting priorities and deadlines.
• Flexibility to adjust hours as needed.

Diversity, Equity and Inclusion:
At the Law Firm, we are committed to diversity, equity and inclusion in all aspects of our firm. We believe that our differences make us stronger and enable us to better serve our clients. We are dedicated to recruiting, retaining, and advancing the most talented and qualified professionals from diverse backgrounds.

Equal Opportunity Employer:
The Law Firm is an equal opportunity employer and prohibits discriminatory practices or harassment based on any legally impermissible factor. We value diversity and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.

In summary, the Law Firm is seeking a highly skilled and experienced Patent Prosecution Legal Administrative Assistant to join our team. This is a full-time position with a competitive salary based on experience. If you are a detail-oriented and organized individual with a strong background in patent prosecution, we encourage you to apply and become a part of our diverse and inclusive team at the Law Firm.