Job Title: HUB Administrative Specialist Job Responsibilities: The HUB Administrative Specialist is responsible for providing administrative support for non-legal tasks submitted by the Legal Practice Assistants on behalf of timekeepers. Additionally, the Specialist supports project-based tasks submitted to the Hub from various customers, including LPAs, administrative groups, and timekeepers. As part of the Shared Services team, the role indirectly supports the firm's time
Job Title: Conflicts Analyst - Remote Job Responsibilities: As a Conflicts Analyst at the law firm, you will be an integral part of the legal team, primarily responsible for managing and resolving conflicts of interest to support new business intake and attorney onboarding. Your daily tasks will involve: - Conducting conflicts and compliance reviews by processing conflicts searches and new business intake requests, aiming for a goal of 15–20 per day. - Performing research...
Job Title: Document Production Assistant I Job Responsibilities: The Document Production Assistant plays a crucial role in managing and preparing documents within legal, corporate, or administrative environments. The responsibilities include: - Scanning paper documents to create electronic copies - Printing documents - Data entry by recording information into the system of record - Electronic filing of documents by transferring data between systems - Document retrieval fro
Job Title: File Clerk Job Responsibilities: - Greet and assist office visitors while managing front desk communications. - Answer and route incoming calls, take messages, and assist callers as needed. - Handle all incoming and outgoing mail and package deliveries. - Assist with preparing and distributing subpoenas. - Provide support with time entry and billing tasks under supervision. - Coordinate the delivery of records to experts and parties. - Assist with basic legal file
Job Title: Receptionist/Administrative Assistant - Law Firm Job Responsibilities: - Greeting clients and guests as they arrive at the law firm. - Answering phone lines for new and existing clients and transferring calls accordingly to ensure smooth communication. - Receiving, scanning, and distributing mail efficiently within the office. - Creating and maintaining electronic client files to ensure all information is up-to-date and easily accessible. - Scheduling and calendar
Job Title: Legal Support Assistant Job Responsibilities: As a Legal Support Assistant within the AST team, your responsibilities include but are not limited to: - Preparing mailings, filing documents (both physical and electronic), creating and updating pleadings, entering time, and processing narrative edits. - Preparing check requests, submitting expense reports, and coordinating conference room services and travel requests. - Preparing and formatting correspondence an
Job Title: Case Administrator Job Responsibilities: The Case Administrator position at the Arizona Bankruptcy Court primarily supports court operations and provides assistance with courtroom services as needed. The role involves working as part of the Operations Team and handling a wide range of court support responsibilities. The core duties include: - Providing front counter customer service - Managing docketing and case management of bankruptcy cases - Preparing reports
Job Title: Legal Intake Specialist Job Responsibilities: - Answer incoming calls and handle client inquiries with a friendly and professional demeanor. - Explain the intake process and collect relevant information from prospective clients. - Build rapport and trust with potential clients, educating them on the services and the value the law firm offers. - Provide clear and helpful information to guide clients through the next steps. - Assist with follow-up calls to ensure a
Job Title: Assistant Bookkeeper Job Responsibilities: - Liaise with the Accounts Manager to determine priorities on any given day. - Review the company's incoming monies as required. - Match incoming and outgoing payments with remittances or invoices. - Ensure invoices and remittance advisories are filed appropriately. - Verify that the funds coming in match the expected funds. - Report any suspicious activity or abnormalities in the books. - Request information from colleag
Job Title: Case Manager Job Responsibilities: - Engage in daily interactions with existing and potential clients, both over the phone and in person. - Order medical records from providers and maintain communication with clients and providers throughout the treatment process. - Obtain necessary documents to support injury and/or liability positions. - Interact with insurance carriers and healthcare providers to secure records and account balances. - Negotiate case settlements
Job Title: Document Services Manager Job Responsibilities: - Comply with the law firm’s policies and procedures, client and firm work standards, and compliance policies. - Assign employees their work schedules and ensure adherence. - Ensure proper training and full knowledge of procedures for teams. - Evaluate employee performance regularly and report any concerns to management. - Track and monitor workflow activities for teams. - Motivate staff and maintain a positive wor...
Job Title: Filing Clerk Job Responsibilities: - Organize and manage file systems to ensure efficient file management and maintenance. - Check incoming paperwork, such as correspondence and invoices, and make copies before distributing them. - Sort all documents alphabetically and according to content, dates, significance, etc. - Create or update records with new files and information to maintain accurate and up-to-date records. - Store all paperwork in designated places to s
Job Title: Client Engagement Specialist Job Responsibilities: - Serve as the first point of contact for new clients at the law firm. - Conduct part of the initial phone and in-person consultations with prospective clients. - Listen to clients’ stories with empathy, identify their needs, and explain the bankruptcy process clearly without providing legal advice. - Educate prospects on how the law firm can serve them. - Confidently guide clients through the decision to hire t...
Job Title Legal Assistant Collections / Assessment Recovery Job Responsibilities - Assist with the preparation of documents, pleadings, letters, online research, and the copying, scanning, and printing of legal documents within the department. - Aid in Court calls, electronic filing of Court documents, process server follow-ups, and scheduling of hearings. - Work under the direction of both attorneys and paralegals. - Process payments received from debtors. - Communicate w
Title Bankruptcy Legal Support Specialist *Remote Opportunity* ID: LEG-25-00195 Job Responsibilities - Electronically file documents with the bankruptcy court - Perform retrieval and related processing of incoming data and/or documentation - Perform submission and related processing of outgoing data and/or documentation - Perform liaison activities between the law firm/attorneys, clients, intra-office personnel, and/or third parties Education and Experience Informati
Job Title: Front Office Coordinator/Receptionist Job Responsibilities: The Front Office Coordinator at our law firm plays a vital role in ensuring smooth operations within the office. The position requires strong communication skills as it involves regular interaction with clients, attorneys, and team members. Key responsibilities include: - Answering a multi-line phone system to manage incoming calls efficiently. - Conducting intake of potential new clients, ensuring all ne
Legal Support Clerk Job Title: Legal Support Clerk Job Responsibilities: - Perform administrative duties such as preparing check requests, time entry, and reimbursement requests. - Assist with the billing process using accounting software. - Conduct conflict checks, open new client matters, and send out engagement letters. - Ensure all documents are proofread, edited, and revised as necessary. - Electronically file documents into the law firm’s document management system,...
Job Title: Project Manager to CEO Job Responsibilities: Strategic Project Leadership - Manage and execute high-priority CEO initiatives, including firm expansion, brand campaigns, speaking engagements, podcast production, and strategic partnerships. - Develop project plans, timelines, and success metrics for sales and marketing initiatives. - Own end-to-end project delivery, from concept through launch and post-launch analysis. Sales & Marketing Project Management - Coordi
Job Title: Legal Intake Specialist Job Responsibilities: - Organize paperwork and perform data entry in the case management system to streamline new client onboarding and manage current client files efficiently. - Evaluate prospective client inquiries and phone calls, analyzing their case fit and ensuring they feel seen and heard. - Book consultations for prospective clients with lawyers to expand the caseload and ensure meeting schedules are accurate. - Perform miscellaneou
Job Title: Bilingual Legal Intake Specialist Job Responsibilities: - Manage attorney schedules, including prospective client consultations, to foster caseload growth. - Collaborate with marketing on outbound sales tactics and partnerships with other law firms to help bring in new cases. - Evaluate prospective client inquiries and phone calls, analyzing their case fit and ensuring they feel seen and heard. - Organize paperwork and perform data entry in the case management sys
Job Title National Bankruptcy Processor Job Responsibilities The National Bankruptcy Processor is tasked with safeguarding the interests of clients by meticulously reviewing loans for potential legal actions and taking the necessary steps to protect these interests independently. Key responsibilities include: - Preparing referrals for Motions for Relief and assisting the law firm with required figures and documents. - Reviewing delinquent accounts and case dispositions
Job Title: Administrative Assistant Job Responsibilities: - Assist attorneys and paralegals in managing client caseloads, calendaring, and client intake. - Keep calendars organized and up to date. - Answer phones and emails professionally, even during busy periods such as trial preparation. - Organize files and discovery meticulously, ensuring confidentiality and security. - Handle confidential information with care and discretion. - Maintain smooth office operations to enab
Job Title: Administrative Assistant Job Responsibilities: The Administrative Assistant at the law firm is responsible for providing general office support to the Business Director, office, Attorneys, and Professional Staff. Key responsibilities include: - Offering administrative support for daily office activities. - Creating a positive first impression for clients and visitors, representing the firm professionally. - Greeting guests, assigning offices, assisting with secre
Job Title: Paralegal & Practice Manager Job Responsibilities: In this client-facing role, the Paralegal & Practice Manager will be responsible for a variety of tasks to ensure the smooth operation of the law firm. Key responsibilities include managing case workflows, drafting and proofreading legal documents, supervising legal assistants, and overseeing key administrative functions. The individual will be a hands-on leader, ensuring the office runs smoothly while providing c
Job Title: Conflicts Coordinator Job Responsibilities: - Review, vet, and process requests or conflicts searches - Perform corporate research and conflicts checks to generate conflicts reports - Collaborate closely with the General Counsel’s Office on lateral hire and new business intake conflicts assignments - Review conflict database details to prepare general conflicts summaries for firm lawyers and the General Counsel’s Office - Interact with attorneys and firm perso...
Temporary Project Assistant Job Title: Temporary Project Assistant Job Responsibilities: - Digitize and electronically file personnel and benefits documents in accordance with law firm standards. - Ensure accuracy, consistency, and confidentiality of all scanned and uploaded records. - Organize and maintain electronic file structures within the law firm’s document management system. - Collaborate with the Document Control Coordinator to meet project milestones and timelin...
Job Title: Litigation Docket Manager Job Responsibilities: - Direct firmwide docketing operations and calendaring processes. - Oversee daily escalations and ensure timely resolution of complex docketing matters. - Ensure adherence to jurisdictional rules, including federal, state, appellate, and local requirements. - Review department procedures and implement operational best practices. - Develop and enforce policies to minimize litigation risk and protect filing deadlines.
Job Title: Litigation Docket Manager Job Responsibilities: - Direct firmwide docketing operations and calendaring processes. - Oversee daily escalations and ensure timely resolution of complex docketing matters. - Ensure adherence to jurisdictional rules, including federal, state, appellate, and local requirements. - Review department procedures and implement operational best practices. - Develop and enforce policies to minimize litigation risk and protect filing deadlines.
Job Title: Communications Specialist - Awards Job Responsibilities: The Communications Specialist (Awards) is tasked with the creation of persuasive and engaging submissions for a variety of editorial awards. The role involves close collaboration with lawyers and colleagues from Communications, Marketing, and Business Development departments to develop narratives that highlight the law firm's achievements and innovations. Key responsibilities include: - Conducting thorough
Job Title: Docketing Director Job Responsibilities: The Docketing Director at the law firm is responsible for overseeing the firm’s docketing professionals, systems, and related projects to ensure that deadlines for the firm and its clients are met. The Director works closely with administrative and practice group leadership to develop docketing policies and procedures that meet professional responsibility, statute, rule requirements, and business needs. Key responsibiliti...
Job Title: IP Specialist Job Responsibilities: - Prepare and finalize all necessary documents for the filing of provisional, non-provisional, and PCT applications. - Prepare formal documents such as assignments, declarations, and powers of attorney, obtain appropriate signatures, and follow up as needed. - Record assignments with the US Patent Office and file declaration and power of attorney documents. - Assist in drafting correspondence to clients regarding the status of a
Job Title: Legal Practice Manager Job Responsibilities: Matter & Financial Management - Oversee pitch and proposal activity, matter opening, budgeting, and compliance with client guidelines. - Monitor work-in-progress (WIP), billing, collections, and profitability metrics for the partner’s portfolio. - Coordinate with billing teams to ensure timely and accurate invoicing aligned with client requirements. - Work with collections on tracking payments and allocations. - Trac...
Job Title: Legal Support Assistant Job Responsibilities: - Collaborate with Legal Support Services team members to ensure timely and accurate completion of work assignments. - Prepare, edit, and proofread documents, including correspondence, agreements, pleadings, spreadsheets, and presentations. This may require the use of transcription/dictation equipment. - Monitor and complete work assignments using the firm's software delegation tool. - Handle administrative tasks such
Job Title: Litigation Docket Supervisor Job Responsibilities: Workflow: - Coordinate daily litigation docketing workflows to ensure efficient and timely processing. - Troubleshoot questions and issues identified by Litigation Docket Specialists and practitioners to maintain smooth operations. - Process communications sent to one or more department inboxes, acting as a liaison for information flow. - Serve as back-up support for Litigation Docket Specialists to ensure contin
Job Title: Litigation Docket Supervisor Job Responsibilities: Workflow: - Coordinate daily litigation docketing workflows. - Troubleshoot questions and issues identified by Litigation Docket Specialists and practitioners. - Process communications sent to one or more department inboxes. - Act as back-up support for Litigation Docket Specialists. - Direct the daily clearing of critical deadlines. - Collaborate with Manager of Docket Operations to implement new policies and pr
Job Title: Conflicts Analyst Job Responsibilities: The Conflicts Analyst at the law firm is responsible for processing conflict of interest requests for new clients, new matters, lateral attorneys, and marketing/RFPs. They are tasked with reviewing and analyzing conflict reports associated with prospective business to identify potential conflicts of interest and internal firm policy issues. The role requires close collaboration with Conflicts Counsels to facilitate the resol
Job Title: Conflicts Analyst Job Responsibilities: The Conflicts Analyst at the law firm is responsible for processing conflict of interest requests for new clients, new matters, lateral attorneys, and marketing/RFPs. The role involves reviewing and analyzing conflicts reports associated with prospective business to identify potential conflicts of interest and internal firm policy issues. The Conflicts Analyst works closely with Conflicts Counsels to facilitate the resolutio
Job Title: Intellectual Property Docket Specialist Job Responsibilities: The Intellectual Property Docket Specialist will join a team to manage and review incoming communications from the US Patent & Trademark Office and foreign entities. Responsibilities include: - Analyzing US and foreign IP prosecution correspondence to identify and enter applicable information into the docket system - Calendaring and de-docketing IP due dates within the docket system - Proactively monito
Job Title: Intellectual Property Docket Specialist Job Responsibilities: The Intellectual Property Docket Specialist will work as part of a team to manage the docket system for intellectual property matters. Key responsibilities include: - Analyzing US and foreign IP prosecution correspondence to identify and enter applicable information into the docket system. - Calendaring and de-docketing IP due dates to ensure deadlines are met. - Proactively monitoring due dates and adv
Experience with Microsoft Office products Strong organizational skills Excellent communication skills, both written and verbal Ability to handle multiple tasks and prioritize effectively Detail-oriented Self-motivated and able to work independently Comfortable working in a fast-paced environment Knowledge of legal terminology and procedures preferred Salary Information This is a full-time position with a competitive salary based on experience and qualific
Administrative Assistant Position Job Title: Administrative Assistant Job Responsibilities: - Interacting with current and potential clients, various agencies, offices, and court staff. - Answering phone calls, making calls, and returning calls promptly. - Covering Receptionist duties as needed. - Managing and calendaring deadlines efficiently. - Scheduling appointments and ensuring timely follow-ups. - Drafting and responding to emails and letters professionally. - Mailing
Job Title: Case Manager Job Responsibilities: The Case Manager at the law firm plays a critical role in managing and coordinating medical treatment for clients who have suffered personal injuries. The primary responsibilities include: - Independently managing treatment in personal injury cases. - Collaborating with attorneys, clients, and insurance adjusters. - Communicating with clients, medical providers, insurance companies, and other parties to obtain necessary medical
Job Title: Case Manager Job Responsibilities: The Case Manager at the law firm plays a pivotal role in managing and coordinating medical treatment for clients who have suffered personal injuries. This position is essential for ensuring clients receive timely and appropriate medical care throughout their legal cases. Key responsibilities include: - Independently managing treatment in personal injury cases. - Collaborating with attorneys, clients, and insurance adjusters to f
Job Title: Case Manager Job Responsibilities: - Independently manage treatment in personal injury cases. - Collaborate with attorneys, clients, and insurance adjusters. - Communicate with clients, medical providers, insurance companies, and other parties to obtain necessary medical information. - Monitor and track clients' medical treatment progress and appointments, coordinating and scheduling as necessary. - Review and organize medical records, bills, and other relevant do
Job Title: Senior Litigation Docketing Specialist Job Responsibilities: - Reads and interprets various documents to extract critical dates for docketing. - Creates new events and updates existing events in CompuLaw from notifications and requests received for docketing. Manually calculates dates as needed. - Maintains the accuracy of data pertaining to the matters managed within the CompuLaw software. - Interacts with court personnel, attorneys, and staff in a professio
## Legal Coordinator at **Members Only** Law Firm **Members Only** is an equal opportunity employer looking for a Legal Coordinator to join the Trust and Estates department in the Phoenix office. This position is eligible for a hybrid work arrangement and offers a competitive salary of $47,000 – $50,000/yr. ### Responsibilities - Drafts various legal documents - Conducts legal research utilizing reference materials - Compiles, codes, categorizes, calculates, tabulates, audits, or veri...
Title Bankruptcy Analyst I Job Responsibilities The Bankruptcy Analyst I is tasked with overseeing the bankruptcy process, ensuring that all related tasks are completed accurately and promptly from the filing stage through to release. Key responsibilities include: - Collaborating with outside counsel to investigate cases, decide on appropriate actions, provide additional documentation, draft pencil ledgers, and approve Agreed Orders. - Making decisions on bankrupt account
Title Title Reviewer About the Organization Law firm has been a trusted leader in the financial services and real estate industry for over 25 years with a commitment to helping our clients succeed. Our attorneys and staff drive solutions that create value and results to achieve client goals and help them accomplish more. Through multiple offices across our geographic footprint, we work as one team, at our best each day, putting our clients' interests first. EOE Statemen