Legal Staff Other in Baltimore, MD

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Law Firm

Baltimore, MD

Legal Staff Other in Baltimore, MD

Legal Staff

3-5 yrs required

No

Job Title: Executive Coordinator

Job Responsibilities:
The Executive Coordinator will join the Client Solutions Group at the law firm, working closely with the Chief Client Solutions Officer and Senior Director of Client Solutions and Innovation. The primary responsibilities include:

- Team and Meeting Operations:
- Oversee select calendars and coordinate meetings, teleconferences, travel, and accommodations.
- Triage and redirect incoming requests, prioritizing time, and ensuring focus on sensitive items.
- Attend key meetings as needed and provide summaries, action items, and takeaways.
- Prepare, process, and follow through with invoices, expense reports, and related financial documentation through Chrome River or other similar systems.

- Strategic Execution and Operational Efficiency:
- Maintain the Client Solutions Group's strategic calendar and operational documents, including guidelines and checklists.
- Maintain strategic planning matrices, including assembling reports and updates tracking progress against the same, and communicating with the team to ensure effective updates and follow-through.
- Support and, as appropriate, independently oversee special projects and requests leveraging an understanding of law firm business services, including liaising with personnel responsible for pricing and financial terms, billing and timekeeping, new business intake and conflict clearances, and marketing and business development efforts.

- Communication and Information Oversight:
- Draft internal and external communications, including emails.
- Organize, maintain, and manage resource repositories, including document resources, such as presentations, and electronic templates and files.
- Prepare legal operational documents, including charts, visualizations, templates, and other materials and compile other deliverables as needed.
- Build presentations, briefings, and prep materials, applying analytical thinking to ensure clear, compelling content.

- Perform other duties, tasks, or projects as assigned.

Education and Experience Information:
- Bachelor’s degree or higher, preferably in a relevant field.
- 3 to 5 years of experience in professional executive administrative roles, supporting executives (law firm experience strongly preferred but not required).
- Legal Operations experience is a plus.

Skills:
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), comfort with technology, and ability to learn programs/software.
- Communicate effectively and courteously, both verbally and in writing, with clients, attorneys, business professionals, and third parties.
- Build and foster positive internal and external relationships through exceptional client service and interpersonal skills.
- Collaborate and contribute positively within a team environment.
- Produce high-quality, accurate, complete, and timely work products.
- Exhibit exceptional follow-up and follow-through.

Abilities:
- Serve as a self-starter who is organized and detail-oriented.
- Maintain composure and exercise sound judgment to organize, prioritize, and execute multiple tasks when necessary while facing competing demands.
- Demonstrate initiative and judgment when handling matters with limited guidance.
- Show willingness to learn new tasks and adapt readily to change.

Salary Information:
The salary range for New Jersey applicants is $65,000 - $85,000.

Additional Information:
This position may be based in any office location within the law firm's footprint and offers flexibility, including the opportunity to work under a hybrid/remote model. The law firm provides competitive compensation, generous benefits, corporate discounts, and a working environment of belonging. Benefits include health insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, paid medical leave, new parent benefits, paid time off, and 401(k) matching.

The law firm is an equal opportunity employer, ensuring all qualified applicants receive consideration for employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression, and marital status.

Note: Applicants must provide minimum authorization to work in the United States. Resumes are only accepted for the job posted. After the hiring committee reviews all candidates, they will contact those moving on to the next step in the recruiting process.

Jun 19, 2025
Jun 11, 2025
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